Account Payable Analyst
The Accounts Payable Analyst is responsible for ensuring accurate and timely processing of invoices, managing vendor inquiries related to payments, and reconciling accounts payable transactions. This position reports directly to the Director of Strategic Sourcing.
Responsibilities:- Maintain vendor files and records, review new vendor requests for onboarding, deactivate obsolete supplier records, and ensure the supplier master file is current and updated
- Coordinate the accounts payable process to guarantee the precise, efficient, and timely recording of invoices and their subsequent payments. This includes:
- Processing invoices on a daily basis
- Verifying the proper authorization of invoices through the existence of Purchase Orders (POs) prior to incurring the expense.
- Recording journal entries or accruing expenses to the appropriate accounts, cost centers, projects, and departments as necessary
- Preparing payment batches according to established payment cycles.
- Responding to accounts payable inquiries regarding invoices and payments and serving as the primary point of contact for initiating and receiving vendor communications
- Reviewing and reconciling vendor statements, and rectifying discrepancies.
- Providing recommendations for improvements in Accounts Payable policies, processes, and procedures.
- Assisting in the reconciliation of bank accounts, specifically payments and charges
- Assist with month-end close deadlines and tasks as required to support the Accounting Department
- Potential ad-hoc projects and assignments
Qualifications:- College graduate with a Bachelor's Degree related to Finance or Accounting and/or Business Administration
- 2-3 years Accounts Payable experience supporting rapidly growing global companies
- 2-3 years experience with Oracle NetSuite and proficiency in creating reports, searches, and transactions. Experience with accounts payable systems such as Tipalti is recommended but not mandatory.
- High proficiency in Microsoft Excel
- Effective communication skills with the ability to adapt to diverse audiences.
- Meticulous attention to detail, ability to meet deadlines, able to work independently and strong comprehension of overarching concepts
- Strong organizational skills and ability to own and follow up on issues until completion.
Work Arrangement:- Will be assigned to follow US business hours
- Work arrangement is complete work from home but is subject to change based on future organizational needs and decision
