Position Summary
The Offshore Accounts Officer supports the Head of Finance in the execution of transactional finance functions across Cerbaco Distribution and Spirits of France. The role focuses on accurate and timely processing of accounts receivable, accounts payable, reconciliations, and payment gateway reconciliations within defined system controls and approval thresholds. This role is transactional in nature and operates within a structured segregation-of-duties framework. All approvals, vendor master changes, and high-value credit decisions remain with the Head of Finance.
Reporting Line
- Reports to: Head of Finance (Australia)
- Works closely with: Sales/Admin and Warehouse/Logistics teams
Core Responsibilities
Accounts Receivable (Wholesale)
- Apply customer payments accurately in NetSuite (EFT, DM Connexion, Metcash, ARMA, EzyCollect, Paramount, Liquidmix).
- Download and reconcile remittance reports from relevant portals.
- Investigate discrepancies and prepare supporting documentation.
- Prepare credit notes for customer rebates and operational claims (subject to approval).
- Process gateway settlement reconciliations.
- Maintain accurate AR ageing and escalate overdue accounts.
Accounts Receivable (Retail)
- Reconcile Shopify payouts (Visa/Amex), PayPal settlements, and Afterpay transactions.
- Record merchant service fees via structured journal entries.
- Process refunds via RA and Credit Memo workflow.
- Perform weekly gateway reconciliation.
Accounts Payable (Procure-to-Pay)
- Enter supplier bills accurately in NetSuite.
- Record freight and import charges.
- Prepare weekly payment batches for approval.
- Reconcile AP transactions via Match Bank Data.
Bank & Credit Card Reconciliation
- Daily bank reconciliation (5 accounts).
- Reconcile merchant clearing accounts.
- Reconcile corporate credit cards.
- Prepare reconciliation schedules.
Regulatory & Compliance Support
- Assist with container deposit declarations.
- Prepare data extracts for BAS support.
- Maintain structured documentation for audit purposes.
General Finance Administration
- Respond to customer account queries.
- Prepare account statements.
- Support ARMA collections process.
- Maintain digital filing discipline.
Authority Limitations
- Cannot approve credit notes above threshold.
- Cannot release supplier payments.
- Cannot change supplier bank details.
- Cannot approve new suppliers or modify credit limits.
- Cannot alter GL structure or system configurations.
- Cannot approve payroll or tax lodgements.
Systems Access (Least-Privilege Model)
Access will be restricted to transaction processing functions only. Approval rights, master data changes, pricing overrides, and payment release authority remain with local management.
Performance Measures
- AR aged balances monitored weekly.
- Bank reconciliations completed daily.
- Gateway accounts cleared weekly.
- Credit memos processed within SLA.
- AP entered within 48 hours of receipt.
- Full audit trail maintained.
