Accounting Virtual Assistant

About the Role

We are seeking a highly organized and detail-focused Accounting Virtual Assistant to support U.S.-based clients with end-to-end bookkeeping and accounting operations.

The ideal candidate has hands-on experience with QuickBooks, Xero, and Microsoft Excel and understands core accounting functions including bookkeeping, bank and credit card reconciliations, invoicing, Accounts Payable, Accounts Receivable, financial reporting, and month-end and year-end closing.

This is a full-time night-shift position supporting U.S.-based clients. The successful candidate must be comfortable working independently, managing multiple client accounts, meeting deadlines, and maintaining a high level of accuracy when handling financial data.

Key Responsibilities:

Bookkeeping & Daily Accounting

• Manage and maintain accurate bookkeeping records for multiple U.S.-based clients.
• Record and categorize daily financial transactions in QuickBooks and Xero.
• Maintain accurate and up-to-date ledgers.
• Review financial entries for completeness, accuracy, and consistency.
• Ensure financial transactions are properly documented and supported.

Reconciliations

• Perform regular bank and credit card reconciliations.
• Identify missing transactions, discrepancies, and inconsistencies.
• Research and resolve reconciliation differences.
• Cross-check financial information across accounting systems and reports.

Accounts Payable & Accounts Receivable

• Prepare and send customer invoices accurately and on time.
• Monitor outstanding receivables and follow up on overdue invoices.
• Process and record vendor bills and Accounts Payable transactions.
• Maintain proper documentation for AP and AR activities.
• Ensure customer and vendor records remain accurate and updated.

Financial Reporting & Analysis

• Prepare and review Profit & Loss, Balance Sheet, and Cash Flow reports.
• Analyze financial information to identify errors, discrepancies, and unusual activity.
• Assist with reviewing financial results and identifying areas requiring attention.
• Ensure reports are accurate, timely, and aligned with client requirements.

Month-End & Year-End Close

• Support month-end and year-end closing activities.
• Ensure transactions are recorded and reconciled before closing.
• Assist with journal entries, accruals, and other accounting adjustments.
• Support timely and accurate closing processes for assigned clients.

Documentation & Process Support

• Maintain organized financial records and supporting documentation.
• Support audit preparation by ensuring financial records are complete and accurate.
• Follow client-specific accounting procedures and requirements.
• Assist with improving accounting workflows and processes.

Client & Internal Collaboration

• Communicate with U.S.-based clients regarding financial information and documentation.
• Respond to accounting-related questions and clarification requests.
• Coordinate with internal teams to resolve accounting discrepancies or system issues.
• Provide timely and professional support to ensure smooth financial operations.

Qualifications

• Minimum of 1–2 years of accounting, bookkeeping, or finance experience.
• Hands-on experience with QuickBooks and Xero is required.
• Experience managing end-to-end bookkeeping processes for multiple accounts or clients.
• Strong proficiency in Microsoft Excel, including formulas, Pivot Tables, sorting, filtering, and data validation.
• Experience performing bank and credit card reconciliations.
• Solid understanding of Accounts Payable and Accounts Receivable processes.
• Experience preparing and reviewing financial statements and reports.
• Familiarity with month-end and year-end closing procedures.
• Understanding of basic accounting principles and financial workflows.
• Experience identifying discrepancies and applying appropriate accounting corrections.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong written communication skills for client coordination.
• Ability to work independently in a remote environment.
• Must be willing to work a permanent night shift to support U.S.-based clients.
• Reliable computer/laptop capable of handling accounting software and multitasking.
• Stable high-speed internet connection.
• Backup power source such as a UPS or equivalent.
• Quiet and professional remote work environment.

Benefits:

• Company Christmas gift
• Company events
• Free parking
• Health insurance
• On-site parking
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Ability to commute/relocate:

• Clark Freeport Zone, Pampanga: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Accounting: 1 year (Required)

License/Certification:

• CPA (Preferred)

Location:

• Clark Freeport Zone, Pampanga (Required)

Work Location: In person