The
General Accounting & Payables Supervisor is responsible for overseeing the Accounts Payable operating of both the Pallet and Aircon Divisions, ensuring timely and accurate processing of obligations. The role also functions as Asset Custodian and handles general accounting tasks, including journal adjustments, recording of expenses from petty cash, revolving funds, liquidations and other treasury transactions. In addition, the position ensures proper monitoring of company assets and performs monthly revenue reconciliations to support accurate financial reporting.
Key Responsibilities
- Accounts Payable Management
- Supervise and process vendor invoices, ensuring proper documentation, approvals, and compliance with company policies.
- Oversee preparation and execution of payments via checks, bank transfers, or other payment methods.
- Maintain vendors records and resolve supplier inquiries promptly.
- Monitor accounts payable aging and ensure timely settlement of obligations.
- Review and reconcile supplier statements with the AP ledger.
- Bookkeeping & General Accounting
- Record day-to-day financial transactions accurately in the accounting system.
- Prepare and reconcile general ledger accounts, including cash, payables, and accruals.
- Maintain organized financial records for audit readiness.
- Support month-end and year-end closing activities, including journal entries and schedules.
- Record monthly Petty Cash & Revolving Fund Replenishment including all liquidations form Cash Advances.
- Assist in preparing management reports as needed.
- Fixed Asset Custodian
- Government Compliance & Monthly Obligations
- Prepare and file monthly, quarterly, and annual government returns (e.g. VAT, EWT, Withholding Tax)
- Maintain updated knowledge of government regulations affecting finance and accounting.
- Internal Controls & Process Improvement
- Maintain and improve internal control procedures related to payments, bookkeeping, and compliance.
- Assist in developing policies to enhance efficiency and accuracy in financial operations.
- Support audit requirements by providing necessary schedules and documentation.
- Internal Controls & Process Improvement
- Maintain and improve internal control procedures related to payments, bookkeeping, and compliance.
- Assist in developing policies to enhance efficiency and accuracy in financial operations.
- Support audit requirements by providing necessary schedules and documentation.
Qualifications
- Bachelor's degree in Accountancy, Accounting Technology or Finance-related course.
- At least 3-5 years of relevant experience, preferably with supervisory exposure in Accounts Payable and general accounting.
- Strong understanding of bookkeeping principles and government compliance requirements.
- Strong analytical, organizational, and time management skills.
- Proficiency in accounting software (SAP or equivalent) and MS Excel.
