Reporting to the General Accounting Manager, the General Accounting Supervisor is responsible for carrying out accounting functions and overseeing daily accounting operations and deliverables. This role includes supervising and coordinating the accounting team, reviewing and posting accounting entries prepared by team members, assisting in the preparation and review of Balance Sheet schedules, and driving process improvements to enhance internal controls and operational efficiency.
The position also involves conducting audits of records and ensuring compliance with company policies and procedures. In addition, the role is responsible for ensuring timely compliance with government reporting requirements and statutory obligations.
Job Description:
1. Purchase and Payables Functions
- Oversee the review of purchase and accounts payable transactions to ensure accuracy, completeness, and compliance with company policies and regulatory requirements. Review and approve check voucher entries prior to posting in the accounting system, while monitoring the completeness and validity of all required attachments and supporting documents.
- Supervise the review and monitoring of monthly billings and contracts (i.e., lease contracts, progress billings, etc.) ensuring accuracy, contract compliance, and timely settlement of obligations.
- Coordinate with procurement, operations, and project teams to resolve discrepancies in billings, purchase documents, and vendor-related concerns.
- Recommend and implement process improvements in purchase-to-pay procedures to strengthen internal controls, improve efficiency, and support accurate financial reporting.
2. Financial Reporting
- Oversee and ensure the timely and accurate preparation and submission of Balance Sheet schedules, maintaining complete, reliable, and well-reconciled records at all times.
- Monitor and review Balance Sheet accounts regularly to ensure schedules are properly supported, outstanding items are promptly resolved, and accounts are consistently maintained in a clean and accurate status.
- Supervise the recording and recognition of expenses to ensure completeness, accuracy, and proper classification of transactions in the appropriate expense accounts.
- Review accounting entries and supporting documents to ensure compliance with accounting standards, company policies, and reporting requirements.
- Coordinate with concerned departments to resolve discrepancies, incomplete documentation, and account variances affecting financial reports.
- Assist in the preparation and analysis of monthly financial reports by ensuring the integrity and accuracy of accounting data.
3. Government Reporting and Statutory Obligations
- Monitor and prepare requirements for renewal of permits and insurance and other related transactions;
- Prepare or review requirements to be submitted to external auditors and BIR auditors.
4. Leadership
- Supervise and guide accounting team members to ensure consistent adherence to company policies, procedures, accounting standards, and internal control requirements.
- Monitor team performance and daily accounting operations, ensuring tasks and deliverables are completed accurately, efficiently, and within prescribed timelines.
- Provide technical guidance, coaching, and support to team members in resolving accounting issues, improving work quality, and enhancing professional development.
- Maintain and strengthen accounting controls by developing, reviewing, and recommending improvements to accounting policies, procedures, and operational workflows.
- Promote a culture of accountability, continuous improvement, and operational excellence within the accounting team.
What We're Looking For:
- Candidate must possess at least a Bachelor's/College Degree in Accountancy and preferably with a Professional License as a Certified Public Accountant.
- At least 5 year(s) of working experience in the related field is required for this position.
- Preferably with experience in a related industry.
- With a strong understanding of Philippine Financial Reporting Standards (PFRS), National Internal Revenue Code of the Philippines (NIRC), BIR Revenue Regulations and Memorandum Circulars, SEC Memorandum Circulars, PEZA Regulations and other standards applicable.
- Develops/maintains system or process improvements for collecting, analyzing and reporting information
- Proficient in Microsoft Office and GSuite applications, familiar with Excel Macro and Google Apps Script
- Proficient in communication skills (verbal & written) and interpersonal skills
- Technically proficient i.e. tech savvy.
