Position Purpose: The Accounts Payable and Receivable Staff is responsible for the accurate and timely processing of the Companys invoices to include coding, processing and research, he/she provides a high level of customer service to both internal and external customers. Will be responsible for maintaining receivable and payable transactions and working closely with the sales team to obtain accurate revenue invoices, work with the finance manager and Chief Operation Office to manage budget and cash flow related processes.
Duties And Responsibilities
- Responsible for billing clients, verifying transactions, monitoring incoming payments, posting actual payments and spotting accounting discrepancies and make applicable resolutions to reduce risk of errors in compliance with financial policies and procedures on receivables
- Maintaining and update client files and records regarding payments and account statuses including name, addresses and mailing attentions
- Preparation of invoice and account reconciliation on a timely manner; assist in the VAT report preparation
- Producing monthly financial and management reports related to scope of work
- Prepares work to be accomplished by gathering and sorting documents and related information.
- Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining authorization of payment.
- Obtains revenue by verifying transaction information, computing charges, and refunds, and preparing and mailing invoices.
- Collects revenue by reminding delinquent accounts and notifying clients of insufficient or delayed payments.
- Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
- Maintains accounting ledgers by posting account transactions.
- Verifies accounts by reconciling statements and transactions.
- Resolves account discrepancies by investigating documentation, recommending stop payments and adjustments.
- Maintains financial security by following internal accounting controls.
- Secures financial information by completing database backups in the official file storage
- Maintains financial historical records by filing accounting documents.
- Contributes to team effort by accomplishing related results as needed.
- Promotes the following mindsets: (1) what gets measured gets managed; (2) documentation lead time; first time right
Other Tasks And Responsibilities
- Performs tasks that may be assigned by management
