The Accounting Officer is responsible for ensuring accurate and timely processing of financial transactions, including payroll computation, disbursements, and reconciliation of accounts. The role ensures compliance with internal controls, statutory regulations, and company policies while supporting the overall financial operations of the organization.
General Accounting
- Record day-to-day financial transactions in the accounting system.
- Assist in preparing monthly, quarterly, and annual financial reports.
- Maintain and reconcile general ledger accounts.
- Support month-end and year-end closing processes.
- Ensure timely filing and payment of tax obligations (VAT, withholding, etc.).
- Assist during audits and prepare supporting documents.
- Maintain confidentiality and security of employee compensation data.
Disbursements / Accounts Payable
- Review and verify payment requests, invoices, and supporting documents.
- Prepare vouchers payable for check disbursements.
- Ensure accuracy of disbursements and proper classification of expenses.
- Monitor aging of accounts payable and maintain good supplier relationships.
- Reconcile vendor statements and resolve any discrepancies.
Internal Controls and Compliance
- Follow financial policies, procedures, and approval of the management.
- Safeguard accounting data and documents.
- Assist in implementing process improvements to enhance efficiency and accuracy.
Coordination and Reporting
- Coordinate with internal departments (HR, Purchasing, Operations) for financial matters.
- Provide financial data to support budget monitoring and project costing.
- Generate reports required by management, auditors, and external agencies.
- Bachelors degree in accountancy, Finance, or related field.
- Preferably with 23 years experience in accounting, or disbursement functions.
- Knowledge in accounting software is a plus.
- Strong attention to detail, organization, and time management skills.
- Good knowledge of tax laws and payroll regulations.
- Proficiency in Microsoft Excel and Word.
Key Competencies
- Integrity and confidentiality
- Analytical and problem-solving skills
- Communication and interpersonal skills
- Ability to work under pressure and meet deadlines
