Accounting Specialist

The Accounting Specialist / Bookkeeper will manage day-to-day financial operations, keep general ledgers meticulously up to date, handle invoicing for international transactions, track expenses, and perform financial reconciliations. This role provides critical back-office stability to support our ongoing global expansion.

Key Responsibilities

1. Invoicing & Accounts Receivable

Issue accurate, timely invoices to clients, brokers, and partners according to contract milestones and payment schedules.

Monitor incoming payments, track outstanding receivables, and issue polite follow-ups for overdue accounts.

2. Ledger Management & Expense Tracking

Maintain up-to-date financial records across general ledgers using cloud accounting software.

Categorize and log all operational, vendor, shipyard, and administrative expenses with high precision.

Collect and archive digital receipts, invoices, and payment confirmations for compliance and audit readiness.

3. Bank & Financial Reconciliation

Conduct weekly and monthly reconciliations between bank statements, credit card statements, and internal accounting records.

Identify and resolve ledger discrepancies, double entries, or missing documentation proactively.

4. Financial Reporting

Prepare monthly balance sheets, income statements (P&L), cash flow summaries, and custom financial reporting spreadsheets for executive review.

Skills & Qualifications

Experience: At least 1 year of experience in bookkeeping, accounting assistance, or general financial administration (experience in international transactions, manufacturing, or luxury maritime is a plus).

Technical Skills: Advanced proficiency in accounting software (e.g., QuickBooks Online, Xero). Strong Excel / Google Sheets skills (formulas, financial formatting, data reconciliation).

Attributes: High attention to detail, strong integrity with confidential data, and an organized approach to financial record-keeping.