Position Overview
The Accounting Supervisor supports the Accounting Manager in overseeing the company's accounting operations, ensuring accurate recording, reporting, and control of financial transactions across all brands.
This role is also the ERP accounting lead, responsible for maintaining data integrity, validating system entries, and ensuring that all accounting processes within the ERP (ERPNext or equivalent) are properly executed and reconciled.
The Accounting Officer combines technical accounting expertise with system proficiency, helping streamline workflows, enforce standards, and provide accurate, timely reports for management decision-making.
Key Responsibilities
1. Accounts Payable and Disbursement
- Manage end-to-end accounts payable processing within ERP (invoice entry, matching with PO/GRN, and payment scheduling).
- Verify accuracy and completeness of vendor invoices and supporting documents before posting.
- Generate payment summaries and check vouchers through ERP for review and approval.
- Monitor vendor aging reports and ensure timely disbursement.
- Reconcile supplier balances in ERP with actual statements.
2. General Accounting and ERP System Management
- Record, review, and validate journal entries, accruals, and adjustments in ERP.
- Ensure all modules (Procurement, Inventory, Sales, HR) properly integrate with Accounting.
- Perform monthly system reconciliations between subsidiary ledgers and general ledger.
- Maintain the chart of accounts and accounting dimensions in ERP.
- Coordinate with the IT/Systems team for ERP process improvements, error resolutions, or automation requests.
- Train and assist accounting staff in ERP procedures and best practices.
3. Financial Reporting and Analysis
- Generate and review financial reports from ERP, ensuring accuracy and completeness.
- Prepare monthly management reports including expense summaries, payables aging, and cash flow statements.
- Analyze account variances and provide insights for cost control and operational efficiency.
- Assist in budget monitoring and variance analysis using ERP data.
- Ensure closing activities are completed on time each month.
4. Internal Control and Compliance
- Ensure ERP accounting workflows comply with internal approval hierarchies and financial policies.
- Implement and monitor system-based controls (e.g., validation rules, access permissions).
- Support the Accounting Manager in audit preparation and documentation using ERP reports.
- Ensure compliance with accounting standards, tax regulations, and statutory reporting requirements.
5. Coordination and Leadership Support
- Work closely with Procurement, Operations, and HR to ensure transactions are correctly reflected in ERP.
- Review and validate financial documents prepared by accounting staff before submission to the Manager.
- Act as officer-in-charge in the absence of the Accounting Manager.
- Provide feedback and recommendations for process improvement and digital transformation.
Qualifications
- Bachelor's Degree in Accountancy, Accounting Technology, or Finance.
- 36 years of accounting experience, preferably in a multi-unit or restaurant group setup.
- Strong understanding of ERP-based accounting (ERPNext, SAP, NetSuite, or similar).
- Solid background in accounts payable, general ledger, and financial reporting.
- Advanced Microsoft Excel skills (pivot tables, financial templates, data analysis).
- Strong analytical, organizational, and problem-solving skills.
- CPA license or CPA review background is an advantage.
