Position Title
ACCOUNTING OFFICER
Department
Finance and Accounting
Reports To
Chief Executive Officer / Finance Manager
Job Summary
The Accounting Officer is responsible for the accurate and timely management of Accounts Payable, Accounts Receivable, Collections Monitoring, Bank Reconciliation, Financial Reporting, and other accounting-related functions. The position ensures compliance with company policies, accounting standards, tax regulations, and internal controls while maintaining accurate financial records and supporting management in financial decision-making.
Duties And Responsibilities
Accounts Payable Management
- Process supplier invoices, billings, and payment requests.
- Verify supporting documents before payment processing.
- Monitor due dates and ensure timely payment to suppliers and service providers.
- Maintain and update Accounts Payable schedules.
- Coordinate with Purchasing and suppliers regarding billing discrepancies.
Accounts Receivable and Collections Monitoring
- Monitor customer receivables and aging schedules.
- Follow up outstanding balances and payment commitments.
- Coordinate with Sales and Collection personnel regarding overdue accounts.
- Record collections and customer payments accurately.
- Prepare Accounts Receivable monitoring reports.
Bank and Account Reconciliation
- Perform monthly bank reconciliations.
- Reconcile subsidiary ledgers against general ledger balances.
- Investigate and resolve discrepancies in financial records.
- Monitor cash balances and financial transactions.
Financial Reporting
- Prepare monthly financial reports and schedules.
- Assist in the preparation of Income Statements, Balance Sheets, and Cash Flow Reports.
- Prepare management reports and financial analyses as required.
- Ensure completeness and accuracy of accounting records.
Accounting Records and Compliance
- Maintain accurate accounting records in Odoo and other accounting systems.
- Ensure proper filing and safekeeping of accounting documents.
- Assist in audit requirements and document preparation.
- Ensure compliance with accounting policies, BIR regulations, and statutory requirements.
Coordination and Administrative Functions
- Coordinate with Sales, Purchasing, Logistics, and Management regarding accounting-related concerns.
- Assist in budget monitoring and expense control.
- Support management in financial planning and decision-making.
- Perform other accounting and finance-related duties assigned by management.
Qualifications
Educational Requirement
- Bachelor's Degree in Accountancy, Accounting Technology, Financial Management, or related business course.
Experience
- At least one (1) year of accounting, bookkeeping, accounts payable, accounts receivable, or finance-related experience.
- Experience in Odoo Accounting System is an advantage.
- Experience in trading, distribution, or project-based businesses is preferred.
Skills and Competencies
- Knowledge of accounting principles and financial reporting.
- Strong analytical and reconciliation skills.
- Proficiency in Microsoft Excel and accounting software.
- Knowledge of Accounts Payable and Accounts Receivable processes.
- Ability to prepare accurate financial reports.
- Strong attention to detail and organizational skills.
- Good communication and coordination skills.
- Ability to work under pressure and meet deadlines.
Personal Attributes
- Honest and trustworthy.
- Detail-oriented and organized.
- Professional and confidential in handling financial information.
- Results-oriented and proactive.
- Able to work with minimal supervision.
KEY PERFORMANCE INDICATORS (KPIs)
- Accuracy of financial records and reports.
- Timeliness of supplier payments.
- Collection efficiency and reduction of overdue receivables.
- Completion of monthly bank reconciliations.
- Timely submission of monthly financial reports.
- Compliance with accounting and tax requirements.
- Accuracy of Accounts Payable and Accounts Receivable monitoring.
- Proper maintenance of accounting records and documentation.
