Qualifications & Skills:
- Bachelor's degree in Accounting, Finance, Economics, or related field
- Minimum 10 years of experience in Finance,
- At least 4 years of experience in leading a Finance team/department
- Experience in Accounting/Finance in the E-commerce and Retail industry is a big plus
- CPA license or certification is highly preferred
- Demonstrates mastery in GAAP and other accounting principles and practices, well-versed in tax laws, and corporate governance and regulatory/statutory government compliances.
- Possess strong leadership, coaching and mentoring skills that will equip you to develop and lead the entire Finance department of the Company.
- Highly knowledgeable in generating financial reports with accuracy to maintain high-quality financial data and tracking
- Excellent leadership and project management skills and cross-functional collaboration with related teams.
- Demonstrate a proactive attitude, flexibility and ability to manage and lead people.
- A strong problem-solver, able to work under pressure and assimilate large quantities of information quickly, while maintaining attention to detail.
- Upholds strong ethical standards, professional conduct, and makes informed decisions.
The Accounting Manager oversees the end-to-end accounting, tax, financial operations, budget control, and loan management of Kimstore Group. The role ensures accurate books, full PH tax compliance, strong internal controls, and clear financial reporting while acting as a business partner by building P&Ls, breakeven models, inventory and cash metrics, and driving policies and process improvements that support a fast-moving retail and e-commerce business.
Key Responsibilities
Include but not limited to:
1. Tax & Compliance
- Ensure full compliance with BIR and other government agencies (SEC, LGU, SSS, PhilHealth, Pag-IBIG, etc.)
- Oversee timely and accurate filing and payment of:
- VAT / Percentage Tax
- Withholding Taxes (compensation and expanded)
- Quarterly and Annual Income Tax
- Other statutory and regulatory filings for Kimstore Group.
- Coordinate with external auditors, tax consultants, and government agencies for audits, assessments, and clarifications.
- Keep management updated on Philippine tax law changes and recommend necessary adjustments to systems and policies.
2. Financial Management & Reporting
- Lead month-end and year-end closing: journal entries, accruals, adjustments, and reconciliations.
- Prepare and review financial statements (P&L, Balance Sheet, Cash Flow) per entity and consolidate them for Kimstore Group.
- Monitor cash flow (payables, receivables, bank balances) and recommend payment schedules aligned with cash priorities.
- Lead and consolidate the annual budgeting process and support rolling forecasts (sales, OPEX, CAPEX, cash).
- Analyze and report budget vs. actual performance, highlighting risks, overspends, and opportunities for savings.
- Oversee loan and credit line management, including:
- Tracking loan amortization schedules and due dates
- Ensuring on-time payments of principal and interest
- Monitoring compliance with bank covenants and reporting requirements
- Coordinating with banks and lenders for renewals, restructures, or new facilities.
- Provide regular financial dashboards to management covering sales, margins, OPEX, profit, cash, tax exposure, budget status, and loan obligations.
3. Business Modeling, P&L & Breakeven Analysis
- Build and maintain business models for key Kimstore revenue streams:
- Website / D2C
- Marketplaces (Shopee, Lazada, TikTok, etc.)
- Offline stores and kiosks
- B2B / corporate accounts
- Value-added services (warranty, care, membership, trade-in, etc.).
- Prepare P&L per channel / per project, including:
- Gross sales, discounts, and returns
- COGS, marketplace and payment fees, logistics costs
- Allocated operating expenses (marketing, payroll, rent, overhead).
- Conduct breakeven analysis for:
- New business initiatives and stores/kiosks
- Major promotions and campaigns
- Supplier term changes and large investments
- Provide simple, actionable recommendations (e.g., which channels to scale or cut, target
margins, required sales to breakeven).
4. Inventory, Cost Control & Ratio
- Work closely with Purchasing, Warehouse, and Sales to ensure proper COGS and inventory valuation.
- Track and analyze inventory turnover ratio, days in inventory, and aging by brand/category/ABC class.
- Flag slow-moving and non-moving SKUs and recommend actions such as markdowns, bundles, returns, or liquidation.
- Support ABC classification and help align purchase plans with inventory health, cash constraints, and sales plans.
- Link inventory metrics to cash flow and profitability (e.g., cash tied up in stock, impact on margins and working capital).
5. Operations, Controls & Reconciliations
- Design, implement, and enforce accounting procedures and internal controls across all channels and branches.
- Ensure accurate and timely reconciliation of:
- Marketplace reports and payouts vs. sales in books
- Payment gateways & COD partners vs. collections
- Bank accounts vs. GL
- Supplier statements vs. AP ledger
- Inventory system vs. physical counts.
- Oversee proper documentation and filing of all financial records (invoices, ORs, DRs, receipts, contracts).
- Support continuous improvement and integration of ERP/accounting systems, POS, and marketplace/payment integrations.
6. Policies, Process Flow & Budget Control
- Draft, update, and implement finance and accounting policies, SOPs, and manuals, aligned with Kimstore's controls and culture.
- Map and document process flows for key cycles:
- Order-to-Cash (O2C)
- Procure-to-Pay (P2P)
- Inventory-to-COGS
- Expense and reimbursement processes.
- Work with department heads on annual budgets, set spending limits per department, and monitor budget vs. actual throughout the year.
- Support scenario planning and cash budgeting, especially around inventory, OPEX, CAPEX, and loan repayments.
- Review and approve expense reports, reimbursements, and petty cash for completeness, policy compliance, proper coding, and budget availability.
- Identify process gaps, bottlenecks, and risks; recommend process improvements, automation, and control enhancements to reduce errors, leakages, and delays.
7. Team Leadership & Collaboration
- Lead, supervise, and mentor the accounting team (AP, AR, payroll, general accounting).
- Assign clear responsibilities and deadlines; ensure accurate and on-time deliverables.
- Train the team on policies, systems, and analytical skills (not just data entry).
- Collaborate with E-commerce, Operations, Marketing, HR, Warehouse, and Sales to ensure alignment of data and processes.
- Model Kimstore's values of Trust, Excellence, Commitment, and Heart in all finance interactions.
