The Accounting Associate is responsible for managing the accounts payable and accounts receivable process, including invoice processing, payment disbursement, vendor & customer management, and financial record-keeping. This role plays a critical part in ensuring the accuracy, timeliness, and compliance of accounts payable transactions with company policies and regulatory requirements.
Qualifications
- Bachelor's degree in accountancy, Finance, or related field
- At least with 35 years in general accounting role.
- Proficiency in accounting software (e.g., QuickBooks).
- High attention to detail, integrity, and ability to work under pressure.
Key Responsibilities:
Invoice Processing
- Accurately and efficiently process accounts payable invoices, ensuring proper coding, approvals, and documentation in line with company policies.
- Receive and review supplier invoices, verifying accuracy and completeness prior to submission for payment.
Supplier Management
- Accredit new suppliers by collecting required documentation, conducting due diligence, and ensuring compliance with company standards.
- Maintain accurate and up-to-date vendor master data.
Reconciliation & Payments
- Verify and reconcile vendor statements, promptly resolving discrepancies and following up on outstanding issues.
- Prepare and process electronic payments, including checks and wire transfers, in accordance with payment terms and schedules.
Month-End & Reporting
- Assist with month-end closing activities, including accruals, reconciliations, and financial reporting.
- Prepare and maintain the Daily Collection Report for submission to Finance team members.
Customer Invoicing & Collections
- Ensure customer invoices are accurately prepared and properly documented.
- Coordinate with the Office Messenger for daily tasks such as collection of checks, delivery of invoices, purchase of supplies, and other errands.
Office & Compliance Support
- Monitor office supply levels and prepare replenishment requests as needed.
- Assist with the preparation of tax forms and other tax reporting requirements related to accounts payable.
- Support internal and external audits by providing documentation, explanations, and assistance as required.
Collaboration & Communication
- Respond to vendor inquiries and resolve payment-related issues promptly and professionally, fostering positive relationships.
- Collaborate with other departments to ensure timely invoice approval and payment processing.
Continuous Improvement
- Stay updated on accounts payable/receivable best practices, regulatory requirements, and industry trends to enhance efficiency and effectiveness.
Location: Zuellig Building, Makati City
Schedule: 8:00AM 5:00 PM, Monday to Friday
Employment Type: Full-time, work onsite
