The
Administrative Assistant with a background in Accounting is a key support role responsible for efficiently managing administrative tasks, financial documentation, and providing assistance to the finance department. This position plays a crucial role in ensuring the smooth operation of administrative and financial functions within the security agency.
Qualifications:- Open to fresh graduates / freshers
- A background in accounting, finance, or a related field is required.
- Proficiency in accounting software and Microsoft Office applications, especially Excel.
- Excellent attention to detail and strong organizational skills.
- Knowledge of financial principles, including accounts payable, payroll, and financial reporting.
- Ability to handle sensitive and confidential financial information with discretion.
- Strong communication and interpersonal skills for vendor and internal communication.
- Self-motivated, reliable, and capable of multitasking in a fast-paced environment.
- Previous experience in administrative support is a plus.
- Familiarity with security industry operations and practices is a bonus.
Main Responsibilities: - Type/encode accurately, prepare and maintain Payroll documents and records
- Calculate net salaries considering deductions and withholding: Ensure wages and tax withholdings comply with regulations
- Handle payroll in a timely manner (1 Day before Payday)
- Ensure all documents are properly signed and distributed(e.g. Pay slip)
- Inform management and compile reports/summaries on activity areas
- Resolve payroll problems/issues (e.g. overlooked bank holidays, late payments, etc.)
- Answer questions about compensation, benefits, taxes and insurance deductions.
- Research, track and restore accounting or documentation problems and discrepancies (Payroll)
- Monitors others payroll deductions, Review and file payroll documents
- Maintain a filing system (Payroll)
- Process, Record and Monitor deduction for Mandatory Contribution/Loans /Benefits (SSS, Philhealth and HDMF)
- Participate in quarterly and annual audits
- Prepare Last pay of employees (Resigned & Terminated)
- BIR Form 1601E and 1601C (2nd day of the month)
Responsibilities in the Department - Performs other related duties as assigned by the Director for Finance.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Supports the team by performing tasks related to organization and strong communication.
- Protects the organization's value by keeping information confidential.
- Cooperate with the rest of the staff to achieve Department Goal and within the Organization
- Ensure that record keeping requirements are established, implemented, and periodically updated for all officers at all levels and record media, including electronic and other special records.
- Maintain record documenting its finance/accounting activities.
- Ensure the transport of eligible records with proper authorization
- Maintain an accurate and up-to-date filing system so that records can be located quickly
