Scope of Position
The Accounting Assistant provides critical support to the Accounting Department by managing the full lifecycle of financial documentation, from initial vouching and liquidation review to tax compliance and audit preparation. This role ensures all financial transactions are accurately recorded, properly supported, and compliant with government regulations.
Job Responsibilities
- Vouching and Transaction Posting: Compiles all Invoices and Official Receipts; posts financial data to automated accounting systems (Oracle) and manual vouching records; reviews accounts for accuracy and corrects posting discrepancies.
- Audit and Verification: Audits Employee Expense Receipts, Credit Card Liquidations, and Petty Cash Funds (PCF) transactions to ensure data integrity and compliance with Philippine accounting standards and company policy.
- Tax Documentation Management: Generates and prepares BIR Forms 2307 and 2306 using Oracle or through Manual Excel format; ensures timely issuance and distribution of tax certificates.
- Specialized Reporting Support: Researches and compiles data to assist the Senior Tax Accountant in creation of BIR Alphalist and VAT Relief to meet government information needs.
- Audit and Agency Correspondence: Supports the production and collation of required documentation during internal or external audits; prepares routine correspondence, reports, or letters for submission to the BIR or other government agencies.
- Information Retrieval and Storage: Maintains both automated and manual filing systems for financial data storage, including the systematic compilation and indexing of all Notarized Contracts.
- Disbursement Operations: Inputs information into the automated system for check printing; balances input data against payment reports; handles the formal issuance of checks and responds to inquiries concerning payment status.
- General Accounting Support: Provides a range of coordination and clerical support tasks to assist accounting and finance operations. Maintains and organizes financial records, accurately encodes and files data following established systems to ensure proper documentation and reporting. Assists in coordinating, collecting, delivering, or retrieving financial and office documents as needed, including occasional accounting-related fieldwork and support for external or inter-departmental requirements.
Education/Experience
Bachelor's degree in Accounting, Business Administration, or a related field, or with equivalent training and experience.
Specific Knowledge, Skills, License, Certifications Etc.
1. Basic understanding of accounting, auditing procedures, and financial documentation.
2. Knowledge of accounting practices and procedures relevant to the construction industry.
3. Excellent interpersonal skills and the ability to work as a team player.
4. Proficiency in Microsoft Office applications, particularly Word and Excel; familiarity with accounting software (e.g., Oracle) is an advantage.
5. Ability to communicate effectively, both orally and in writing.
Core Competencies
- Accountability: Accepting responsibility that results in anticipation/prevention of problem areas from actions, and problem solving inside and outside the department/organization.
- Customer Focus: Makes service to internal and external customers a priority; focuses on exceeding customer expectations, not just meeting them; recognizes and values all key stakeholders; applies and develops service excellence skills.
- Effective Communication: Listens for understanding and appreciation, encourages open feedback; presents clearly and effectively one on one, and in small and large group settings; considers the audience in preparing messages and in choosing the appropriate communication channels; creates and encourages open channels of communication.
- Execution/Empowerment: Demonstrates the ability to get results; manages competing demands in fast paced environment with effective results; identifies and creates contingency solutions to ensure timely execution.
- Learning & Development: Learning new skills and increasing capabilities a high priority; takes action to address development needs in self and others, if applicable; identifies gaps and learning opportunities to ensure complete technical job proficiency; takes responsibility for own development and skills improvement.
Values
- Team: Collaborate and demonstrate respect for team members, partners and everyone with whom we do business; open communication.
- Excellence: Strive for quality and safety; executed best in class; creative and innovative; dedicated for continuous improvement.
- Service: Passionate about customer service internal and external and to the community; and creates superior value.
- Trust: High standards of ethics and personal accountability; transparency; credibility; fairness.
