XERO - Senior Bookkeeper (PERMANENT AU-DAYSHIFT, REMOTE/WFH PHILIPPINES)

This is a remote work for Scalex (a partner group of company of GetmyCourse)

PERMANENT AU-DAYSHIFT, REMOTE/WFH PHILIPPINES

Job Description: Senior Bookkeeper (Xero)

Client background: accounting

Working hours: Full time 40hrs (9AM-5PM Adelaide Time)

target start date: ASAP

VA rate: $9 AUD per hour

Job Summary

We are seeking an experienced and detail-oriented Senior Bookkeeper with advanced Xero expertise to join our growing finance team. This role goes beyond day-to-day bookkeeping and requires someone who is confident handling complex bookkeeping projects, onboarding new clients, cleaning up historical financial records, and resolving reconciliation issues.

The ideal candidate has extensive experience working with businesses transitioning from other accounting firms, managing large volumes of financial data, and ensuring books are accurate, compliant, and ready for reporting.

KEY RESPONSIBILITIES

Bookkeeping & Financial Management

● Manage day-to-day bookkeeping activities using Xero.

● Maintain accurate financial records and the general ledger.

● Record and reconcile financial transactions in a timely manner.

● Process journals and adjust entries where required.

● Ensure financial records are complete, accurate, and compliant with Australian accounting standards.

● Review the data migration and necessary adjustments through Xero

Client Onboarding

● Lead the onboarding of new bookkeeping clients.

● Review existing accounting records and assess the condition of client files.

● Set up and configure client files in Xero.

● Organize and import historical financial data.

● Work closely with clients to gather required financial documentation and supporting records.r

Historical Bookkeeping Cleanup

● Review and clean up books inherited from previous accountants or bookkeepers.

● Identify and correct historical bookkeeping errors and inconsistencies.

● Investigate unreconciled accounts and resolve discrepancies.

● Reconstruct incomplete financial records where necessary.

● Ensure historical transactions are accurately classified and reconciled.

Accounts Payable

● Process supplier invoices and payments.

● Reconcile supplier statements.

● Manage payment schedules and outstanding liabilities.

● Resolve supplier queries and discrepancies.

Accounts Receivable

● Prepare and issue customer invoices.

● Monitor outstanding accounts and follow up on overdue payments.

● Allocate receipts and reconcile customer accounts.

● Assist with debt collection activities when required.

Complex Bank Reconciliations (hard requirement)

● Perform daily, weekly, and monthly bank reconciliations.

● Resolve complex reconciliation issues involving multiple accounts and historical transactions.

● Reconcile credit cards, loan accounts, merchant facilities, and clearing accounts.

● Investigate discrepancies and ensure accurate financial reporting.

Payroll Support

● Assist with payroll processing and reconciliation.

● Maintain employee records, leave balances, and payroll journals.

● Ensure payroll data is accurate and compliant with legislation.

Financial Reporting

● Prepare monthly management reports, including:

○ Profit & Loss Statements

○ Balance Sheets

○ Cash Flow Reports

○ Accounts Receivable & Payable Reports

● Assist with month-end and year-end close processes.

● Support external accountants with financial reporting requirements.

BAS & Compliance

● Prepare BAS, GST, and supporting reports for review and lodgement.

● Ensure compliance with Australian taxation and accounting requirements.

● Maintain accurate audit trails and supporting documentation.

● Assist with ATO-related bookkeeping queries where required.

Process Improvement

● Recommend improvements to bookkeeping processes and workflows.

● Develop standardized procedures for client onboarding and bookkeeping reviews.

● Maintain high standards of accuracy and efficiency.

● Identify opportunities to automate bookkeeping tasks using Xero and integrated applications.

Required Qualifications

● Minimum 3-5 years of bookkeeping experience.

● Advanced proficiency in Xero. (hard requirement)

● Demonstrated experience in bookkeeping clean-up projects and historical reconciliations.

● Strong understanding of Australian accounting principles, BAS, and GST.

● Certificate IV in Bookkeeping and Accounting, Diploma in Accounting, or Bachelor's degree in

Accounting, Finance, or a related field is highly regarded.

● Exceptional analytical and problem-solving skills. (hard requirements)

● Excellent attention to detail and organizational abilities.

● Strong written and verbal communication skills.

Preferred Qualifications

● Xero Advisor Certification.

● Xero Payroll Certification.

● Experience working in a bookkeeping or public accounting practice.

● Experience migrating clients from MYOB, QuickBooks, Reckon, or other accounting platforms into Xero.

● Familiarity with Hubdoc, Dext, or similar document management software.

Data Migration specialization

Technical Skills

Accounting Software

● Xero (Advanced) – Required

● Hubdoc (good to have)

● Dext Prepare (hard requirement)

Microsoft Office

● Microsoft Excel (Advanced)

● Microsoft Word

● Microsoft Outlook

● Microsoft Teams

Core Bookkeeping Skills

● General Ledger Management

● Accounts Payable

● Accounts Receivable

● Payroll Processing

● Bank Reconciliations

● Complex Account Reconciliations

● BAS & GST Preparation

● Financial Reporting

● Cash Flow Management

● Historical Data Cleanup

● Journal Entries

● Month-End & Year-End Close

Key Competencies

● Advanced Xero Expertise

● Client Onboarding

● Bookkeeping Cleanup & Remediation

● Problem Solving

● Analytical Thinking

● Financial Accuracy

● Time Management

● Organization

● Confidentiality

● Customer Service

● Process Improvement

● Communication & Relationship Management