Oversee daily workplace operations, office maintenance, and facilities coordination
Maintain office cleanliness, organization, safety, and operational readiness
Coordinate with building administration, contractors, vendors, and service providers
Support office setup and expansion projects across the Philippines
Conduct site due diligence and track office operational readiness requirements
Coordinate permits, PEZA requirements, and government compliance documentation
Implement and sustain 5S workplace standards and ISO-aligned processes
Manage preventive maintenance, repairs, office supplies, and facility concerns
Support workplace safety and employee experience initiatives
Join executive meetings to take notes, prepare and track executive-level minutes, and monitor action items through completion
Set up management committee and other executive department head meetings, including scheduling calls, booking meeting rooms, and coordinating all meeting requirements
Prepare and consolidate presentation materials and ensure rooms, calls, food, and drinks are arranged as required for executive and department head meetings
Manage visitor arrangements, including coordination of schedules, meeting preparations, and on-site support as needed
Qualifications
Bachelor's degree in Business Administration, Facilities Management, or related field
With 3 to >5 years of experience in workplace operations, office administration, or facilities coordination
Proven experience in opening office spaces or office hubs in the Philippines
Experience handling PEZA requirements and coordination with government agencies
Strong experience coordinating with office building management and vendors
Hands-on experience implementing 5S methodology in office environments
Familiarity with ISO-compliant office processes and documentation
Strong organizational, coordination, and problem-solving skills
Proficient in Microsoft Office applications
Proven experience in executive administration, including preparing minutes of meetings, tracking action items, and coordinating leadership-level meetings and visitor arrangements
