Workplace and Admin Officer

MAIN RESPONSBILITY

To manage office facilities and general services in the Makati Corporate Office. Oversee all office services which includes but not limited to assignment of workstations, assignment of parking slots, fleet management, meeting rooms, pantry, restrooms, messengers, janitorial and general services

MANAGEMENT OF CONTRACTS

Manage and monitor contracts with different suppliers such as rent of office & parking space, pantry supplies, restroom supplies, manpower services; ensuring that contractual deliverables are complete.

MANAGEMENT OF OFFICE SERVICES

Manage and ensure continuous operations of office services (i.e. common supplies, housekeeping, maintenance).

Manage the services delivered by vendors, including the outsourced services.

Oversee the processes and procedures of Receptionist, messengers, housekeeping & general services personnel

FLEET MANAGEMENT

Manage company vehicle deployment, maintenance, registration, insurance and documentation

Track fuel usage, tolls, repair and vehicle expenses

Implement vehicle policies, schedule preventive maintenance and ensure compliance

Recommend efficiency improvements for fleet utilization

MANAGEMENT OF OFFICE FACILITIES

Manage the different facilities in the office in collaboration with the building administration and various suppliers.

COLLABORATION WITH EXTERNAL PROVIDERS

Maintain relationship and continuously collaborate with Building Administration Office, external parties and various suppliers.

COLLABORATION WITH H&S AND SECURITY

Collaborate with Health & Safety and Security Teams regarding policies and programs to be implemented in the Makati Corporate Office.

COMMUNICATION

Prepare regular communication materials for employees on matters regarding office services or to promote new projects or initiatives.

MANAGE OFFICE PROJECTS

Whenever needed, manage projects related to office service or office facilities

HR Functions

Willing to provide support for other HR events/activities.

Qualifications

• Degree in Business, Psychology, Management or any related course
• 3-5 years experience in office services administration
• Experience in office services administration is for at least 150 employees
• Experience in collaborating with external parties and vendors