Virtual/Team Assistant

Job Description

Provides exceptional administrative support to stakeholders and effectively handles but not limited to Travel, Bonaparte and administrative deliverables of the assigned entity.

• Travel Management: Ticket reservation, hotel reservation, rental/car/transportation arrangement, expense reporting (not limited to travel, will include expense report for events, meetings, luncheon etc.) and visa and passport processing.
• Finance/Budget Management (e.g., Bonaparte, MyiBuy): creating Bonaparte request including monitoring and follow ups to corresponding stakeholders, purchase order monitoring, vendor accreditation and department budget monitoring
• BZO/WCMS Management: Maintain business entity portfolio in BZO/Bosch Intranet page
• All administrative tasks: Scheduling and coordination of team events, recruitment coordination, other workon management, PowerPoint layout, consolidation of team slides and or minutes of meetings

Qualifications

• At least 1 year experience with Team/Virtual Assistant
• Organizational Abilities
  • Efficiently prioritizes, manages and delivers the tasks/projects in a timely manner
• Strong attention to detail and creative skills
• Communication skills
  • Conveys information or ideas to the clients and other stakeholders, both written and verbal in a comprehensively
• Technological Proficiency- advantage
  • Understand of technological trend such as communication platforms or tools and adept to utilizing these tools for seamless collaboration and better output/productivity
• Excellent Communication †both written and verbal
• Team Player
• Strong Stakeholder management and coordination skills
• Ability to work under tight deadlines.
• Ability to take direction and a willingness to learn.
• Motivated/Self Starter
• Exceptional attention to detail
• Amenable to work on a hybrid set up upon regularization

Additional Information

Kindly attach your resume in your application. Only shortlisted candidates will be contacted via email.

Recruitment Process: Online Exam HR Interview Final Interview with the Operations (F2F or virtual)