Virtual Operations & Executive Assistant

About Moon

Moon is a curated matchmaking company helping Muslim professionals build meaningful relationships through private matchmaking and intentional introductions.

We're looking for a highly organized, proactive Virtual Operations & Executive Assistant to support Moon's Co-Founders across day-to-day operations, matchmaking coordination, prospective-member outreach, and client experience.

This is a hands-on role in a fast-moving startup for someone who works independently, communicates professionally, and enjoys taking ownership.

Responsibilities

Executive & Operations Support

● Support the Co-Founders with day-to-day operations and special projects.

● Coordinate calendars, meetings, scheduling, and reminders.

● Track tasks, deadlines, follow-ups, and project progress.

● Conduct research and organize documents, spreadsheets, and internal systems.

● Draft routine emails, messages, and business communications.

● Help document and improve workflows and processes.

● Proactively follow up on outstanding items and help keep projects moving.

Matchmaking & Client Coordination

● Review member and client profiles.

● Assist with identifying potential matches using Moon's established criteria.

● Maintain matchmaking notes, client records, and candidate databases.

● Coordinate consultations, introductions, and follow-up meetings.

● Assist with onboarding, reminders, and routine client communications.

● Research prospective matches and organize relevant information.

● Help provide a thoughtful, discreet, and personalized client experience.

Member Sourcing & Outreach

● Identify prospective members through LinkedIn, Instagram, and other approved platforms.

● Research individuals who may align with Moon's demographic, professional, relationship, and presentation criteria.

● Send thoughtful, personalized outreach messages.

● Determine whether prospective members may be single, Muslim, marriage-minded, and interested in learning more about Moon.

● Direct qualified and interested individuals to Moon's matchmaking pool or application page.

● Track outreach, responses, follow-ups, and outcomes.

● Maintain Moon's warm, polished, and professional voice in every interaction.

Who You Are

● Highly organized, detail-oriented, and dependable.

● Proactive and comfortable working independently.

● Resourceful and able to solve problems without constant direction.

● Excellent written and spoken English.

● Able to write warm, polished, and natural-sounding messages.

● Comfortable initiating conversations and following up professionally.

● Comfortable managing administrative, operational, research, and people-facing tasks.

● Discreet with confidential personal and company information.

● Comfortable wearing multiple hats in an early-stage startup.

● Someone who takes initiative rather than waiting for detailed instructions.

Preferred Experience

Experience in one or more of the following is helpful:

● Executive or virtual assistance

● Operations or project coordination

● Client coordination or customer support

● LinkedIn or Instagram outreach

● Recruiting, sourcing, or lead generation

● CRM and spreadsheet management

● Startups or small businesses

● Matchmaking or relationship-focused businesses

Work Arrangement

● Approximately 15 hours per week

● Remote and Philippines-based

● Primarily flexible schedule, with some agreed-upon Pacific Time availability

● Reliable computer and internet required

● Long-term opportunity for the right candidate

● Compensation: $6-$10 USA per hour

Why Join Moon

You'll work directly with Moon's Co-Founders and play a meaningful role in the company's day-to-day operations, matchmaking process, member growth, and client experience.

This role is well suited for someone seeking consistent part-time work, meaningful responsibility, and the opportunity to take on greater ownership over time.