Virtual Operations & Executive Assistant

About Moon

Moon is a curated matchmaking company helping Muslim professionals build meaningful relationships through private matchmaking and intentional introductions.

We're looking for a highly organized, proactive Virtual Operations & Executive Assistant to support Moon's Co-Founders across day-to-day operations, matchmaking coordination, prospective-member outreach, and client experience.

This is a hands-on role in a fast-moving startup for someone who works independently, communicates professionally, and enjoys taking ownership.

Responsibilities

Executive & Operations Support

Support the Co-Founders with day-to-day operations and special projects.

Coordinate calendars, meetings, scheduling, and reminders.

Track tasks, deadlines, follow-ups, and project progress.

Conduct research and organize documents, spreadsheets, and internal systems.

Draft routine emails, messages, and business communications.

Help document and improve workflows and processes.

Proactively follow up on outstanding items and help keep projects moving.

Matchmaking & Client Coordination

Review member and client profiles.

Assist with identifying potential matches using Moon's established criteria.

Maintain matchmaking notes, client records, and candidate databases.

Coordinate consultations, introductions, and follow-up meetings.

Assist with onboarding, reminders, and routine client communications.

Research prospective matches and organize relevant information.

Help provide a thoughtful, discreet, and personalized client experience.

Member Sourcing & Outreach

Identify prospective members through LinkedIn, Instagram, and other approved platforms.

Research individuals who may align with Moon's demographic, professional, relationship, and presentation criteria.

Send thoughtful, personalized outreach messages.

Determine whether prospective members may be single, Muslim, marriage-minded, and interested in learning more about Moon.

Direct qualified and interested individuals to Moon's matchmaking pool or application page.

Track outreach, responses, follow-ups, and outcomes.

Maintain Moon's warm, polished, and professional voice in every interaction.

Who You Are

Highly organized, detail-oriented, and dependable.

Proactive and comfortable working independently.

Resourceful and able to solve problems without constant direction.

Excellent written and spoken English.

Able to write warm, polished, and natural-sounding messages.

Comfortable initiating conversations and following up professionally.

Comfortable managing administrative, operational, research, and people-facing tasks.

Discreet with confidential personal and company information.

Comfortable wearing multiple hats in an early-stage startup.

Someone who takes initiative rather than waiting for detailed instructions.

Preferred Experience

Experience in one or more of the following is helpful:

Executive or virtual assistance

Operations or project coordination

Client coordination or customer support

LinkedIn or Instagram outreach

Recruiting, sourcing, or lead generation

CRM and spreadsheet management

Startups or small businesses

Matchmaking or relationship-focused businesses

Work Arrangement

Approximately 15 hours per week

Remote and Philippines-based

Primarily flexible schedule, with some agreed-upon Pacific Time availability

Reliable computer and internet required

Long-term opportunity for the right candidate

Compensation: $6-$10 USA per hour

Why Join Moon

You'll work directly with Moon's Co-Founders and play a meaningful role in the company's day-to-day operations, matchmaking process, member growth, and client experience.

This role is well suited for someone seeking consistent part-time work, meaningful responsibility, and the opportunity to take on greater ownership over time.