OVERVIEW
The Vendor Master Analyst is responsible for the accurate creation, maintenance, and governance of vendor master data within the ERP system, ensuring compliance with tax, regulatory, and internal control requirements. Operating within a Shared Services or Global Business Services (GBS) environment, this role plays a critical part in Procure‑to‑Pay (P2P) integrity by ensuring vendors are correctly set up for payment, tax reporting, and audit compliance. The Analyst partners closely with Tax, Finance, Procurement, Compliance, and AP teams to support standardized global processes and data quality.
IMPORTANT DETAILS:
- Shift – To be discussed
- Hybrid Work Setup - AYALA-UP TECHNOHUB, QC
- Employment Arrangement: Project Based (Initially for 6 Months - 1 year subject for extension and renewal)
Package includes:
- Competitive Salary Package
- Day 1 Healthcare (HMO) with 1 dependent and Life Insurance Benefits
- Certified Career and Learning Development courses via LinkedIn Learning
KEY RESPONSIBILITIES:
Vendor Master Data Management
- Create, review, update, and block vendor master records in the ERP system in accordance with established governance, policies, and approval workflows
- Maintain vendor data accuracy across multiple entities, regions, and currencies
- Ensure segregation of duties and compliance with internal control requirements during vendor setup and changes
- Perform regular vendor master data reviews, clean‑ups, and duplicate analysis
Tax Compliance & Regulatory Support
- Validate tax‑related information required for vendor onboarding (e.g., VAT, GST, withholding tax, TIN, business registration details)
- Ensure vendors are set up correctly in the ERP system for applicable tax calculations and reporting
- Review tax documentation such as W‑9, W‑8, VAT certificates, and other statutory forms, as applicable by region
- Partner with the Tax and Compliance teams to address tax classification issues and regulatory changes
- Support withholding tax setup, updates, and corrections based on vendor tax status
- Assist in audit requests and tax‑related reviews involving vendor master data
ERP & Systems
- Create and maintain vendor master records using ERP systems (e.g., SAP, Oracle, Workday, NetSuite)
- Ensure proper configuration of payment methods, bank details, reconciliation accounts, and tax codes
- Troubleshoot ERP issues related to vendor master data and coordinate with IT or system support teams
- Participate in ERP implementations, upgrades, user acceptance testing (UAT), and process harmonization initiatives
Controls, Risk & Audit
- Ensure vendor setup complies with SOX and internal control requirements
- Perform critical vendor checks including sanction screening, conflict‑of‑interest indicators, and risk flags (as required by company policy)
- Prepare and provide documentation for internal, external, and tax audits
Stakeholder Support & Continuous Improvement
- Serve as the primary point of contact for vendor master–related inquiries from Procurement, AP, Finance, and Tax teams
- Support onboarding of new business units or entities into the shared services model
- Maintain standard operating procedures (SOPs) and knowledge documentation
- Identify opportunities to improve vendor onboarding efficiency, data quality, and automation
QUALIFICATIONS
- Bachelor's degree in Accounting, Finance, Business Administration, or related field
- 2–5 years of experience in Vendor Master Data, Accounts Payable, P2P, or Finance Operations
- Experience in a Shared Services or Global Business Services (GBS) environment preferred
- Hands‑on experience with ERP systems (SAP preferred; Oracle, Workday, NetSuite acceptable)
- Experience supporting multi‑entity, multi‑country, or global operations is an advantage
