Job Summary
The
Vehicle Registration Specialist is responsible for managing and processing all documentation related to vehicle registration, renewal, and compliance with government regulations. The role ensures that all company-owned or managed vehicles are legally registered, properly documented, and compliant with local transportation and regulatory authorities.
This position requires strong attention to detail, excellent organizational skills, and a thorough understanding of vehicle registration processes, licensing, and regulatory compliance.
Key Responsibilities
- Vehicle Registration & Renewal
- Process new vehicle registrations, ownership transfers, and annual registration renewals with the Land Transportation Office (LTO) or equivalent agencies.
- Ensure that all vehicle documentation (OR/CR, insurance, emission testing, etc.) is accurate and up to date.
- Maintain and update records of all registered company vehicles, including expiration dates and renewal schedules.
- Coordinate with government agencies, insurance companies, and emission testing centers for processing requirements.
- Compliance & Documentation
- Ensure all vehicles comply with local traffic, insurance, and environmental regulations.
- Prepare and submit required documents for LTO inspections, plate issuance, and sticker releases.
- Maintain systematic records of all registration-related transactions and receipts for auditing and reference.
- Track renewal deadlines and proactively process documentation to avoid penalties or lapses.
- Coordination & Support
- Work closely with fleet, logistics, and operations teams to ensure timely vehicle deployment and registration compliance.
- Provide support for vehicle-related inquiries, documentation, and compliance reports.
- Liaise with suppliers, dealers, and external partners for new vehicle registration or transfer requirements.
- Reporting & Monitoring
- Prepare periodic reports on vehicle registration status, compliance performance, and renewal forecasts.
- Update management on any changes in LTO regulations or registration procedures.
- Monitor and reconcile payments and expenses related to registration and insurance renewals.
Qualifications
- Bachelors degree in Business Administration, Logistics Management, or a related field.
- At least 35 years of experience in vehicle registration, fleet administration, or logistics coordination.
- Strong knowledge of LTO processes, vehicle insurance requirements, and government compliance standards.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and database management systems.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities with keen attention to detail.
- Possession of a valid drivers license is an advantage.
Key Competencies
- Regulatory Compliance & Documentation
- Coordination & Time Management
- Data Accuracy & Record Keeping
- Communication & Stakeholder Management
- Initiative & Proactive Follow-up
