Vacation Rental Operations & Invoicing Coordinator (QuickBooks)

Job Overview:

Are you a detail-oriented administrative professional with a knack for QuickBooks and short-term rental workflows

As our Vacation Rental Operations & Invoicing Coordinator, you will serve as the organizational backbone of a thriving property management business by keeping back-office operations and guest support running seamlessly. We are looking for someone with proven experience in administrative support or data entry, strong proficiency in QuickBooks for invoicing and bookkeeping, and a background managing guest communications and customer service workflows. Hands-on experience with short-term rental platforms like Airbnb or VRBO and familiarity with PMS platforms like Hostaway are essential, while prior experience in vacation rental or property management is a major plus.

Client Overview:

Our client is a lean, fast-growing vacation rental property management company based in Fort Lauderdale, Florida. They manage approximately 60 properties across platforms like Airbnb, VRBO, and Marriott, serving both property owners and guests. They pride themselves on efficiency and delivering exceptional service to all stakeholders.

Schedule:

Flexible part-time schedule - Eastern Time

Responsibilities:

• Input reservations from Airbnb and other booking channels into the property management system daily
• Monitor the Hostaway platform each morning to ensure no guest messages were missed (up to 100+ daily messages)
• Perform data entry in QuickBooks, creating line-item invoices for cleaning and maintenance services for each property owner monthly
• Organize and track guest communications, property owner updates, and operational follow-ups
• Assist with special projects such as new software implementations or system migrations as needed
• Maintain accurate records across multiple platforms including Hostaway and QuickBooks
• Provide flexible support during high-volume periods or project-based initiatives

Requirements:

• Proven experience in administrative support or data entry roles
• Strong proficiency with QuickBooks for invoicing and bookkeeping tasks
• Excellent organizational skills and attention to detail when managing multiple systems
• Comfortable working independently on a flexible schedule
• Reliable internet connection and ability to work remotely
• Excellent written and verbal communication skills in English

Qualifications:

• Prior experience with vacation rental or property management companies is a plus
• Familiarity with Hostaway or similar property management systems
• Experience working with Airbnb, VRBO, or other short-term rental platforms
• Experience managing guest communications or customer service workflows

Why Join This Team:

• Flexible schedule that allows you to work whenever suits you best
• Start part-time with clear potential to increase hours as the business grows
• Work directly with a collaborative and appreciative leadership team
• Gain experience in the growing vacation rental industry
• Long-term stable opportunity with a month-to-month arrangement
• Remote role with no commute

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring

Note:

Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer:

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official email us through the Contact Us form on our official BruntWork website.