Job Summary
KDCI Outsourcing is seeking an experienced Talent Acquisition Coordinator to support the day-to-day operations of our Talent Acquisition team. This role is responsible for coordinating interviews, managing complex scheduling, maintaining accurate candidate records, and ensuring a seamless candidate experience throughout the recruitment process. The ideal candidate has experience supporting U.S.-based recruitment teams, excels in a fast-paced environment, and is highly organized, proactive, and detail-oriented.
Key ResponsibilitiesInterview Coordination & Scheduling
- Coordinate and schedule interviews involving candidates, recruiters, hiring managers, executives, and interview panel members.
- Manage high-volume and complex interview schedules across multiple calendars and time zones.
- Serve as the primary point of contact for interview logistics and candidate scheduling inquiries.
- Confirm interview schedules and communicate complete interview details to candidates and stakeholders.
- Prepare virtual meeting links, coordinate conference rooms, and ensure all interview requirements are in place.
Recruitment Operations
- Maintain accurate and up-to-date candidate records within the Applicant Tracking System (ATS).
- Update candidate statuses, monitor interview progress, and ensure recruitment data is complete and accurate.
- Partner closely with recruiters to move candidates efficiently through the hiring process.
- Proactively identify scheduling conflicts and resolve issues before they impact the recruitment timeline.
- Follow up on interview feedback and outstanding hiring team requirements.
- Support candidate communications, offer coordination, and pre-employment requirements.
Reporting & Process Support
- Assist with recruitment reporting and monitor interview activity, turnaround times, and candidate pipeline movement.
- Maintain recruitment trackers, dashboards, and operational reports.
- Identify opportunities to improve scheduling workflows and standardize recruitment processes.
- Provide administrative and operational support for career fairs, hiring events, and other Talent Acquisition initiatives.
- Maintain confidentiality of candidate, employee, and company information.
- Perform other recruitment coordination and Talent Acquisition support duties as assigned.
Job Requirements
- 3–5 years of experience in Recruitment Coordination, Talent Acquisition Operations, HR Coordination, or a similar role.
- Strong experience supporting U.S.-based recruiters, hiring managers, or Talent Acquisition teams.
- Proven experience managing high-volume and executive-level interview scheduling.
- Strong calendar management experience involving multiple stakeholders and time zones.
- Hands-on experience using Greenhouse, Lever, Workday, iCIMS, ADP Recruiting, or a similar Applicant Tracking System (ATS).
- Strong understanding of candidate pipelines, interview workflows, ATS updates, and recruitment documentation.
- Excellent written and verbal English communication skills.
- Strong reporting skills using Microsoft Excel, recruitment dashboards, or similar reporting tools.
- Proficiency in Microsoft Outlook, Microsoft Office, Microsoft Teams, Zoom, and scheduling platforms.
- Strong organizational and project management skills.
- Excellent attention to detail and ability to maintain accurate recruitment records.
- Ability to manage multiple priorities, deadlines, and urgent scheduling requests.
- Strong problem-solving skills with the ability to resolve scheduling conflicts quickly.
- Comfortable working independently with minimal supervision.
- Full flexibility to work the required shift.
