US Payroll Specialist

Overview

Our client is looking for an experienced US Payroll Specialist to support accurate and compliant payroll operations for U.S.-based employees. This role is fully remote and will work closely with HR and Finance partners to ensure timely payroll processing, employee data accuracy, and continuous process improvement.

What You'll Do

Payroll Processing & Compliance

Process accurate and timely U.S. payroll including regular, off-cycle, and adjustment payrolls

Support multi-state payroll for exempt and non-exempt employees in compliance with federal, state, and local regulations

Review and validate payroll inputs such as new hires, terminations, compensation changes, bonuses, and leave-related pay

Maintain accurate payroll and job data across payroll and HR systems

Employee Support & Collaboration

Respond to employee inquiries related to payroll, pay changes, deductions, and employment data

Partner closely with HR and Finance to ensure employee records, tax setup, and payroll deductions are accurate

Support onboarding and offboarding processes related to payroll setup and final pay

Reporting, Audits & Process Improvement

Assist with payroll reconciliations, audit support, and preparation of payroll registers and reports

Maintain payroll records in line with internal controls and record retention requirements

Support payroll system updates, testing, and continuous process improvements

Contribute to documentation of payroll and operational processes

The Right Fit

Experience & Knowledge

3+ years of hands-on U.S. payroll processing experience

Required experience using Rippling for U.S. payroll processing

Experience supporting multi-state U.S. payroll and employment tax compliance

Working knowledge of exempt and non-exempt payroll requirements

Experience supporting Canadian payroll is a plus

Skills & Attributes

Strong attention to detail and confidentiality with sensitive employee data

Proficiency in Excel including filters, lookups, and basic formulas

Strong organizational and communication skills

Ability to manage deadlines in a fast-paced environment

Experience supporting payroll within HR Operations or People Ops

Experience with benefits deductions and payroll or HR system integrations

Exposure to equity-related payroll transactions or payroll audits is a plus

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