US Bookkeeper

Do you enjoy keeping financial records accurate and making sure everything lines up correctly Are you someone who takes pride in staying organized, following through on tasks, and catching small details before they become bigger issues This role offers the opportunity to work remotely while supporting both financial operations and day-to-day administrative needs. If you're reliable, adaptable, and comfortable wearing multiple hats, this could be a great fit.

Our Story Starts with People Like You

The two founders, best friends, were running businesses that needed great talent fast. So, they started building remote teams across countries like the Philippines, Colombia, and India. Not only did it work, it thrived. They realized that talent isn't limited by geography. With today's technology and high-speed internet, we're able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born.

Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don't just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families.

That's where you come in.

The Role: Bookkeeper

Imagine being the person who keeps the books precise and the payables process running like clockwork. You manage a shared billing inbox, reviewing vendor invoices, answering payment inquiries, and keeping incoming bills organized. You enter invoices into the accounting system with accurate coding against the chart of accounts, allocate expenses to the right business units or locations, and route everything to the correct approvers so payments go out on time. You follow established workflows and internal controls, but you're also quick to notice when a process could run smoother — and you're not afraid to speak up about it.

What Your Days Might Look Like:

• Manage a shared billing inbox by reviewing vendor invoices, responding to payment inquiries, and organizing incoming bills
• Enter vendor invoices into the accounting/payment system for processing, ensuring accurate account coding in accordance with the chart of accounts
• Allocate expenses to the appropriate business units or locations and verify operational status at the time of invoicing
• Route invoices to designated approvers and ensure timely authorization prior to payment
• Perform daily bank reconciliation activities by matching and clearing transactions across multiple bank accounts
• Review transactions that automatically import from bank accounts and corporate card platforms into the accounting system
• Investigate, identify, and flag unknown or unmatched transactions for review and resolution
• Ensure daily reconciliation tasks are completed consistently to support efficient month-end close
• Collaborate with accounting team members through internal communication channels
• Participate in regular team meetings to review priorities, deadlines, and weekly tasks
• Assist with payroll-related reporting and administrative support as needed (excluding payroll processing)
• Adhere to established accounting workflows and internal controls while identifying opportunities for process improvements
• Maintain organized and professional communication across multiple internal channels based on workflow needs

Who We Think Will Thrive in This Role:

• You have strong accounts payable experience.
• You're proficient in NetSuite, QuickBooks, or similar ERP/accounting platforms, and comfortable with US GAAP principles.
• You're confident doing daily bank reconciliations across multiple accounts and can spot and resolve unmatched transactions.
• You communicate clearly and professionally across email, chat, and internal channels, and you ask questions rather than guess.
• You can juggle a mix of responsibilities — from AP and reconciliation to light payroll support — without losing accuracy or organization.
• You work well independently but stay closely coordinated with your team on deadlines and shared priorities.
• You're reliable, adaptable, and able to manage shifting priorities in a remote work environment.
• You are willing to work in a US time zone schedule.
• You can secure the required technical setup, including:
• At least a 720p HD webcam
• A noise-canceling headset
• A primary internet connection of at least 25 Mbps
• A backup laptop, backup internet device, and backup power source
• A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM
• A backup computer with at least Intel Core i3 and 4 GB RAM

Why ClearDesk

Because we believe work should be meaningful, even from home.

At ClearDesk, you'll work with clients who respect your time and value your skills. You'll join a remote-first team that genuinely supports you, and you'll see the impact of your work in real, tangible ways that matter to the people you work with.

We don't just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you're making.

Here's what you can expect from us:

• We pay you fairly and on time
• We provide prepaid HMO coverage for your peace of mind
• We help you grow with tools, training, and honest feedback
• We celebrate your wins
• And above all, we actually care

Ready to be part of something that matters

Apply now and start your journey with ClearDesk.

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com).

Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.