(URGENT) Remote Executive Assistants Operations, Academics & Accounting

We're Hiring: 3 Remote Executive Assistant Roles (US CST & PST Support Salary in USD)

Work from Home, Fast-Paced, Detail-Driven USD Compensation

Join a high-performance team supporting dynamic leaders across marketing, education, and accounting. We're hiring for three specialized Executive Assistant roleseach designed to streamline operations, elevate team productivity, and deliver exceptional support.

Role 1: Lifecycle Operations Specialist Executive Admin (Onboarding & Operations Support)

Support Marketing Directors by managing high-volume onboarding, licensing coordination, CRM updates, and event logistics.

Key Responsibilities:

• Track agent licensing steps (exam registration, fingerprinting, applications, follow-ups)
• Send scheduled reminders and escalate stalled cases
• Maintain CRM accuracy (GoHighLevel, spreadsheets)
• Coordinate guest calls, recruiting events, and recurring sessions (e.g., Cigars, Wealth, and Whiskey)
• Mirror MD communication tone (e.g., direct, results-driven)

Ideal For:

• Organized multitaskers with CRM/spreadsheet fluency
• Fast responders who thrive in high-volume messaging
• Detail-oriented professionals who love clean data and clear follow-through

Role 2: Executive Assistant for Academic Coaches

Support consultants, tutors, and academic coaches with day-to-day admin, scheduling, and internal coordination.

Key Responsibilities:

• Manage academic records, reports, and documentation
• Handle email correspondence and internal coordination
• Support onboarding/offboarding of educators
• Track student sessions and materials
• Uphold confidentiality and service standards

Ideal For:

• Collaborative communicators with strong attention to detail
• Fast-paced, responsive professionals
• Familiarity with MS Office, Google Suite, and productivity tools

Role 3: Executive Assistant for Accounting & Document Organization

Organize financial documents, spreadsheets, and digital assets into clean, easy-to-maintain systems.

Key Responsibilities:

• Organize receipts, invoices, and financial records
• Maintain expense spreadsheets (QuickBooks, Google Sheets, Excel)
• Sort and upload digital/scanned photos to Amazon Photos
• Follow SOPs and naming conventions precisely

Ideal For:

• Detail-obsessed organizers
• Spreadsheet-savvy professionals
• Comfortable managing large volumes of files and photos

Set-Up:

• Fully remote
• Must be amenable to US CST and US PST hours
• Salary paid in USD

Ready to apply

Submit your updated CV here.