URGENT: Real Estate Specialist

Responsibilities

• Manage calendars, email inboxes, daily SOD/EOD status reports, client scheduling, and SOP development while escalating urgent communications
• Oversee lead pipelines and client communications via phone, email, and messaging platforms to address inquiries and book appointments
• Maintain and update Follow Up Boss (FUB) records, tracking transaction stages, client lists, and database entries
• Conduct MLS searches, draft listing entries, proofread property remarks, and retrieve property deeds or tax records using ZipForm
• Support end-to-end listing preparation by coordinating photographer appointments, gathering disclosure documents, and organizing property files
• Perform market, property, and competitor research to analyze real estate trends and identify prospective opportunities
• Design and publish promotional real estate collateral and basic social media posts on Facebook and Instagram using Canva templates
• Coordinate with contractors and vendors to schedule property services, while providing general administrative support across transaction stages

Qualifications

• Direct, hands-on real estate industry experience gained in a corporate environment or as a Virtual Assistant
• Proven experience managing real estate CRMs, with specific preference for Follow Up Boss and Ylopo
• High proficiency in Microsoft Office and Google Workspace applications
• Practical experience using Canva for graphic design and ChatGPT for workflow assistance
• Demonstrated experience navigating MLS platforms and real estate software like ZipForm

For fast application process, please send your CV/Resume to [Confidential Information]