Travel Claims Assistant

Responsibilities and Accoutabilities

1. Travel Claims Processing

Review and analyze the travel expense claims of staff and non-staff from Headquarters

(HQ), Regional Offices and Coutry Offices

To verify the validity and accuracy of travel expense claims in accordance with revised

Travel Rules and Regulations;

Provide feedback and update to the travel requestors on any pending documentations or

issues noted on the travel expense claims;

Liaise the required information and approval to validate the claims with the Staff Travel

Coordination (STC) for ticket booking related concerns, Department of Financial

Management (DFM) for exceptional approvals and escalation, and Human Resources

Administration Uit (HRAU) for contract employment status;

Coordinate the bank information update of the payee to facilitate the settlement with the

Manila Treasury Services (MTS) for bank transfers and Manila Human Resources

Operations (MHRO) for payroll addition and deduction;

Coordinate with ICT Support Wave Travel for technical issues encoutered on Travel

Application

Timely submission of processed travel expense claims for 2nd reviewer and Supervisor's

verification;

Send reviewed travel claims to relevant offices and update monitoring file;

Ensure the accuracy and correctness of entries posted in Oracle Wave - Online Travel

Application and Accouts Payable modules

Clarify queries from claimants and others pertaining to the settlement of travel claims;

Advice offices regarding interpretation of the travel regulation, expense claim computations

and assist users for some travel module queries;

Monitor timely submission of travel expense claims, liquidation of staff advances and assist

in the follow up of outstanding travel claims;

Keep abreast of revisions and developments in Travel Rules and Regulations and travel

module;

Prepare and update process flow of CAS/GSSC -TEC on any changes, revisions and

developments on the review procedure of travel claims;

Provide data to supervisor on the status of TECs on the daily basis for the proper

monitoring of the TECs;

Manage CAS Travel Claims and GSSC TEC mailboxes

Timely monitoring of tickets in Freshservice FinCoorp and ensure tickets are resolved

within SLA limits

Perform other accouting fuctions as may be required.

Required Qualifications and Experience

EDUCATION

Uiversity degree in Finance, Accouting or relevant field from an accredited academic

institution, with four years of relevant professional experience, preferably in the field of

accouting or finance, audit experience would be an advantage; or

Minimum four years of relevant work experience in the field of accouting, finance,

budgeting, audit experience an advantage;

EXPERIENCE

Soud knowledge of accouting systems and/or Oracle plus generally accepted

accouting principles, internal controls and audit/review procedures;

Computer literacy including proficiency in MS Office applications; knowledge of other

IT packages and their implementation is an advantage;

Good analytical and problem-solving skills; capable of designing, reviewing and

revising business processes to achieve efficiency.

SKILLS

Knowledge of financial rules and regulations.

Knowledge of International Public Sector Accouting Standards (IPSAS).

Knowledge ofTravel Policies and Regulations is preferred.

Languages

REQUIRED

For all applicants, fluency in English is required (oral and written).

DESIRABLE

Working knowledge in Spanish or French.