Trade Officer

Responsible for the counter signature/approval of all trade transactions ensuring the following:

· All instructions of the Account Officers are taken up

· In compliance with the terms of the Credit Proposal

· In accordance with all existing internal and external regulations/policies.

A. TRANSACTION PROCESSING [70%]

GENERAL FUNCTIONS

1. Ensures that all Trade transactions/email instructions are processed and approved correctly within an acceptable

turnaround time.

2. Ensures that details are properly encoded in the Trade System and other related systems.

3. Ensures that parties and goods are properly screened.

4. Validates and approves Trade System postings, overrides CASA postings in the tellering system, checks DM/CM,

manifolds, Manager's Checks, and billing statements; reviews and checks the Host Total Comparison Report against the

transaction log and proofsheet as part of the end-of-day balancing process.

5. Verification of client signatures on all Trade related documents.

6. Ensures that Trade transactions (Foreign and Domestic) are funded with Treasury Liquidity on or before 2:00 P.M/cutoff

time.

7. Ensures that all inquiries from Correspondent Banks/incoming messages and government agencies are received and

reviewed for proper handling and disposition.

8. Coordinates with IBG or other units to resolve issues, if any.

9. Signs all trade related documents such as manifolds, shipping docs, etc. Acts as alternate signatory for Trade

transactions.

10. Ensures that all trade documents received are time stamped and processed within an acceptable turnaround time.

11. Ensures that outgoing SWIFT messages are properly routed and approved for dispatch.

12. Monitors and accounts for the usage/inventory of Manager's Checks, if applicable.

13. Monitor reconciliation of tellering system, DFFB floats and other related reports.

14. Ensures and reviews monthly inventories of related accounts.

15. Oversees and ensures the reversal of Accounts Receivable including 2% Creditable Withholding Tax and Accounts

Payable

16. Reviews and endorses new and existing clients for build-up in the Trade System

17. Oversees and ensures participation to User Acceptance Testing, necessary requirements for audit and operational risk

management (ORM).

18. Other tasks that may be assigned from time to time.

B. PLANNING [15%]

1. Monitors and proposes System enhancements, revisions to achieve efficiencies and eliminate exception.

2. Proposes Business Continuity plans to address critical scenarios.

3. Ensures that KRAs and SLA are met.

C. MARKETING/INFORMATION [5%]

1. Accompanies Marketing Officers on client calls as maybe requested.

2. Conducts Seminars on Trade operations and/or participates in special projects as maybe requested.

3. Guides and briefs Marketing Officers, Clients and other units of the bank on the interpretation of BSP, Circulars, Memoranda.

D. ADMINISTRATIVE FUNCTIONS [10%]

1. Conducts regular meeting with the Section to discuss and address issues.

2. Proposes cross training of staff for career advancement.

3. Updates Staff of new policies and procedures of the Bank.

4. Accounts for the usage of Bank Invoices

5. Coordinates with Security Administrator for maintenance, deletion of User's ID of staff under his supervision.

6. Handles record vault combination with alternate.

7. Observes proper turn‑over of FFE.

8. Reviews Staff performance periodically.

9. Reviews and approves ESS of Staff.

10. Ensures that all E-Learnings are acted upon

11. Ensures frequent clean-up and culling of files for warehouse.

12. Testifies in court as maybe called upon.

13. Other duties that may be assigned occasionally.

QUALIFICATIONS:

• Graduate of any four-year Business Course
• With at least five (5) years experience in Trade related transactions
• Project management, Systems development, Banking operations
• With basic computer knowledge, conversant with UCP, BSP and PPC
• Good leadership qualities
• Willing to be assigned in Ortigas, Makati, and Binondo Head Offices