Technical Automation Virtual Assistant

Technical Automation Virtual Assistant (n8n / Make / Recruiting Systems)

Location: Remote

Working Hours: Full-time, 12:00 PM 9:00 PM PHT (aligned with Eastern Time Zone)

About Hanalytica

Hanalytica GmbH is an international IT recruiting and staffing agency based in Austria, working primarily with U.S. and Canadian clients in the healthcare and insurance industries.

We specialize in the Microsoft tech stack and help companies find, assess, and hire top engineers using a modern, automation-driven recruiting system.

We are looking for a Technical Automation Virtual Assistant who will help us maintain and scale our recruiting systems through smart workflow automation using n8n or Make.com.

Role Overview

As our Technical VA, you will be responsible for building and maintaining automations across our recruiting tools (Manatal, Airtable, Clay, Apollo, Instantly, Gmail, Slack, etc.).

You will ensure smooth data flow between systems, monitor integrations, perform light website maintenance (WordPress), and support the team in all technical operations related to recruiting and lead generation.

Key Responsibilities

• Design, build, and maintain automation workflows in n8n or Make.com (Integromat)
• Integrate systems like Airtable, Manatal, Clay, Apollo, Google Sheets, Gmail, Slack, and Instantly
• Debug and monitor existing automations, resolve errors, and document workflows
• Create custom dashboards and reports in Airtable or Google Sheets
• Support the recruiting team by implementing automation shortcuts to improve productivity
• Maintain WordPress website (plugin updates, small content changes, backup checks)
• Manage platform configurations and API keys across all connected tools
• Record short Loom tutorials to document recurring tech processes

Qualifications

2+ years experience as a Technical VA, Automation Specialist, or Operations Assistant

Proven experience with n8n or Make.com (Integromat) capable of multi-step workflow creation

Familiarity with APIs, webhooks, and JSON data

Experience with Airtable automations or Google Sheets scripting

Good knowledge of WordPress (Elementor, plugins, SEO basics)

Strong attention to detail and process-oriented mindset

Excellent communication skills in English

Nice to Have

• Experience working in recruiting or staffing environments
• Familiarity with LinkedIn automation tools (Clay, PhantomBuster, etc.)
• Experience with Zapier or other no-code tools
• Basic design experience (Canva)
• Understanding of Google Workspace Admin / automation

What We Offer

• Long-term, full-time remote position
• Growth opportunity toward Automation Specialist / Technical Operations Lead
• Ongoing learning in AI tools, recruiting automation, and process design
• Performance-based salary growth
• Collaborative international team environment