Moog is a performance culture that empowers people to achieve great things. Our people enjoy solving interesting technical challenges in a culture where everyone trusts each other to do the right thing. For you, working with us can mean deeper job satisfaction, better rewards, and a great quality of life inside and outside of work.
Job Title
Technical Assistant_ Facilities
Reporting To
Facilities Manager
Work Schedule
Onsite – Baguio City, PH
- Procurement and Transaction Support
- Process EPRs, RFQs, RFPs, and other Facilities transactions in accordance with established procedures.
- Coordinate required documentation, approvals, quotations, and supplier requirements.
- Maintain accurate transaction records and monitor completion status to support timely execution of Facilities requirements.
- Facilities Documentation and Records Management
- Maintain organized records of blueprints, government permits, project documents, contractor files, and operational records.
- Ensure timely retrieval, control, and retention of Facilities documentation.
- Support audit readiness through accurate and complete record management practices.
- Compliance and Regulatory Support
- Support PEZA, BFP, DOLE, and other regulatory documentation and permitting requirements.
- Coordinate permit applications, renewals, and compliance submissions.
- Maintain compliance records and monitor validity of permits, licenses, and certifications.
- Contractor and Project Coordination
- Coordinate contractor documentation, access requirements, and project related approvals.
- Provide administrative support for Facilities repairs, maintenance activities, and improvement projects.
- Monitor assigned activities and provide status updates as required.
- Asset and Administrative Support
- Serve as the Facilities Tools and Equipment Custodian and maintain accountability records.
- Process Travel Authorities, Travel Expense Reports, and vehicle-related documentation.
- Maintain records of Facilities assets, equipment, and fleet activities.
- Operational Support and Continuous Improvement
- Prepare workplace signage, visual aids, reports, and departmental communication materials.
- Support Facilities initiatives, operational requirements, and departmental projects.
- Identify opportunities to improve document management, reporting, and administrative processes.
Experience: Minimum of 3 years of experience in clerical, administrative, procurement, records management, or operational support functions.
Experience in document control, facilities administration, contractor coordination, or compliance documentation is an advantage.
Skills And Competencies
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
- Records and document management.
- Administrative and transaction processing.
- Strong organizational and coordination skills.
- Data gathering and report preparation.
- Attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines.
- Familiarity with purchasing, or workflow approval systems is an advantage.
