Talent & Production Coordinator Otherside (Performance Creative Agency)

Otherside is a performance-driven creative and media agency.

We build high-converting creative systems for fast-scaling SaaS, fintech, and DTC brands, including several that have reached unicorn status. We shoot a LOT, and we're shooting more every month.

We're hiring a Talent & Production Coordinator because our talent and shoot volume has outgrown what any one person can juggle.

This is the person who makes shoots actually happen, you own talent end-to-end and keep the production engine running so creators are booked, briefed, and ready when the camera rolls.

What's in it for you

• Ownership: You run talent and shoot coordination end-to-end. This is your function, not a slice of someone else's BUT you do have support team around you.
• You're the one who makes it happen: When a shoot lands on time with the right talent locked, that's your win. That's what gets you bonuses.
• Build the asset: Continue to grow our talent database, rates, reliability, who gets rebooked.
• Variety every week: Different clients, different creators, different shoots. No two weeks look the same.
• Work directly with production leads: Coordinate straight with our production lead and editors, no layers, no telephone game.
• Room to grow: As we scale production, this function scales with you.

What you'll do

• Source talent against each client brief, build shortlists with real options, negotiate rates, lock contracts, and confirm availability against shoot dates
• Run the availability chess: sequence scripts talent locked client schedules aligned
• Build talent briefs and run sheets, wardrobe, call times, locations — so everyone shows up ready
• Own the talent database: rates, reliability, contacts, who's worth rebooking
• Route edits to the right editor with scripts, footage, and Asana links attached, and relay client feedback with priorities flagged
• Handle creator invoice follow-ups and PH team admin (holiday notices and the like)

What this role is NOT

We want the right fit, so let's be clear.

This is not a client communications role, not deliverable/scope tracking, and not priority-setting for the creative team, those sit with other people.

Your lane is talent and production coordination, and you own it fully.

What we're looking for

• Proven experience wrangling creators, talent, or contractors — sourcing, negotiating, booking
• You can hold a dozen moving parts (scripts, talent, crew, dates) without dropping one
• Comfortable negotiating rates and holding a budget line
• Fluent in Asana and organised by instinct — run sheets, trackers, follow-ups
• Sharp written English and proactive communication — you flag clashes early, not after they blow up

Strong preference for: experience coordinating video/UGC shoots · a talent or creator network you can tap

Bonus: you've built or owned a talent/vendor database from scratch

The type of person who thrives here: You're the organised one your friends rely on to plan everything. You get a quiet thrill from a locked schedule and a problem solved before anyone else noticed it. Calm under a tight timeline, allergic to dropped balls.

To apply:

• Send a cover letter with a LOOM link explaining why you would be perfect for this role. Talk to us like you would to a friend
• A short note on why this role fits you, specific to Otherside, not a generic application
• Walk us through this: scripts aren't approved yet, the shoot is in 4 days, your preferred talent is only free on day 3, and your budget is $500 but the talent wants $650. What do you do in the next 24 hours
• Your expected monthly rate
• We read every application. Generic cover letters don't get replies. So the first word of your cover letter should say FRENCH BULLDOG