Talent & People Coordinator

Quanta Philippines ROHQ is the regional operating headquarters of Quanta Services, Inc. located in Manila, Philippines. The ROHQ supports Quanta's international expansion by sourcing and developing highly qualified workforce for Quanta companies in the US, Australia and worldwide. We are wholly owned by Quanta Services Inc., a New York Stock Exchange listed company (NYSE:PWR).

The Talent & People Coordinator provides support across Talent Acquisition, Human Resources and employee engagement initiatives. The role is responsible for ensuring recruitment processes, HR administration, onboarding activities, employee documentation and internal engagement programs are delivered efficiently and accurately.

Working closely with the HR team in Australia, this role helps maintain a high level of service while supporting continuous improvement projects, ensuring documentation remains current, and assisting with the smooth administration of the employee lifecycle.

If you thrive in a fast-paced environment, possess sharp attention to detail, and genuinely enjoy number processing, we have the perfect opportunity for you!

KEY RESPONSIBILITIES

Recruitment Administration

• Prepare and format candidate CVs to Enscope standards.
• Post and manage job advertisements and assist to shortlist.
• Schedule interviews and coordinate candidate communications.
• Assist with reference checks and recruitment administration.
• Support recruitment campaigns during periods of high hiring activity.

Human Resources Administration

• Manage the HR shared inbox and respond or triage enquiries.
• Maintain accurate employee records and HR documentation.
• Assist with preparation of employment contracts, letters and HR correspondence.
• File and maintain confidential employee records.
• Coordinate IT, induction and onboarding logistics.
• Support visa, compliance and personnel documentation.
• Assist to complete monthly HR corporate credit card reconciliations.
• Support general administration for the HR department.

Employee Lifecycle Support

• Assist with employee onboarding and offboarding activities.
• Track completion of mandatory documentation.
• Monitor probation reviews and follow-up requirements.
• Support new starter administration and induction scheduling.
• Track Performance Development Reviews (PDRs).
• Follow up outstanding PDRs with managers, maintain PDR records and reporting.
• Coordinate training bookings.
• Track licenses, competencies, tickets and inductions.
• Assist with compliance reporting.

Trades & Workforce Support

• Maintain Trades personnel contact registers.
• Support follow-up activities during high-volume recruitment campaigns.
• Assist with workforce reporting and administration for trade recruitment.

Employee Engagement & ESG

• Coordinate ESG communications and fundraising initiatives.
• Prepare employee announcements and internal communications.
• Coordinate engagement initiatives with communications, tracking and marketing.
• Maintain participation records for employee engagement activities.
• Track and communicate the annual Enscope Fitness Challenge.
• Support wellbeing and employee engagement initiatives.

Marketing & Communications

• Prepare LinkedIn company announcements.
• Assist with employer branding activities.
• Assist with industry events and competitions

Project Administration

• Provide administrative and coordination support to project teams including Project Mobilisation
• Maintain project documentation, registers, reports, and records.
• Coordinate meetings, actions, procurement, and project logistics.

REQUIRED EXPERIENCE

Essential

• Bachelor's Degree in Human Resource, Psychology, or related discipline.
• Previous experience in HR and recruitment administration or coordination.
• Excellent organizational and time management skills.
• Strong attention to detail.
• High level of written and verbal communication.
• Have high level of experience using Microsoft Office (particularly Excel, Word and Outlook) and SharePoint
• Ability to maintain confidentiality.
• Ability to work independently with remote teams.

DESIRED

• Experience supporting Australian recruitment or HR.
• Previous experience in project mobilization
• Experience coordinating training or onboarding.
• Exposure to employee engagement or internal communications.