Key Responsibilities
HR Records Management:
- Assist in filing, scanning, and organizing 201 files and other HR documents.
- Follow up with employees who have incomplete 201 files and ensure submission of required documents.
- Maintain and update both physical and electronic HR records, ensuring compliance with company policies and labor regulations.
- Monitor and track document expirations (licenses, certifications, trainings) and coordinate with employees for updates.
- Prepare reports related to HR documentation, audits, and compliance as requested by management.
- Assist in onboarding and off boarding processes by ensuring all required documents are completed, scanned, and properly filed.
- Ensure confidentiality and secure handling of all employee records.
Talent Branding
- Support employer branding strategies across social media, job portals, and other channels.
- Assist in recruitment marketing campaigns and internal communications to promote company culture and employee experiences.
- Collaborate with HR and Marketing teams to create engaging content for talent attraction.
- Participate in recruitment events, career fairs, and other talent engagement activities.
Qualifications
Bachelors degree in Human Resources, Business Administration, Marketing, or related field.
Minimum 12 years of experience in HR records management and 201 file handling.
Knowledge of HRIS systems and document management processes.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to follow up with employees proactively and maintain accurate records.
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and social media platforms.
Key Competencies
Attention to detail and accuracy in record keeping
Proactive follow-up and organizational skills
Confidentiality and integrity
Communication and interpersonal skills
Creativity and initiative in talent branding
