Role Overview
We are looking for a highly organized and detail-oriented
Talent Acquisition Project Hire to support our recruitment team with administrative tasks, document management, and file organization. This role is critical in ensuring smooth hiring operations, accurate record-keeping, and compliance with company standards.
Key Responsibilities
File Management & Documentation
- Maintain and organize recruitment-related files (digital and physical) in a structured and secure manner
- Ensure accurate and timely documentation of candidate records, contracts, and onboarding files
- Perform regular audits of files to ensure completeness and compliance
- Manage file naming conventions, version control, and archiving processes
Administrative Support
- Provide end-to-end administrative support to the Talent Acquisition team
- Schedule interviews and coordinate logistics with candidates and hiring managers
- Prepare recruitment reports and trackers (e.g., applicant status, hiring progress)
- Assist in onboarding documentation and pre-employment requirements tracking
Data Management
- Update applicant tracking systems (ATS) and databases accurately
- Ensure data integrity and confidentiality at all times
- Generate basic reports and dashboards as needed
Process Support
- Support process improvements related to documentation and file organization
- Assist in standardizing recruitment templates and forms
- Help ensure compliance with hiring policies and audit requirements
Qualifications
- Bachelor's degree in Human Resources, Business Administration, or related field (preferred)
- 1–3 years of experience in administrative support, HR, or recruitment operations
- Strong organizational and file management skills
- High attention to detail and accuracy
- Proficiency in Microsoft Office (Excel, Word, SharePoint/OneDrive preferred)
- Familiarity with Applicant Tracking Systems (ATS) is an advantage
Skills & Competencies
- Excellent organizational and time management skills
- Strong data handling and documentation skills
- Ability to maintain confidentiality
- Good communication and coordination skills
- Ability to work in a fast-paced, deadline-driven environment
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Only .PDF or .DOCX file will be accepted.
