About the Company
We are a people-first organization committed to building high-performing teams through operational excellence and continuous innovation. As our Talent Acquisition function continues to grow, we're looking for a Talent Acquisition Operations Specialist who is passionate about improving recruiting processes, leveraging technology, and enabling recruiters to deliver exceptional hiring outcomes.
About the Role
We are seeking a highly organized and tech-savvy Talent Acquisition Operations Specialist to drive the operational success of our Talent Acquisition team. In this role, you'll manage recruiting systems, optimize workflows, oversee recruitment programs, analyze hiring data, and partner with stakeholders to improve recruiting efficiency. If you thrive at the intersection of people, process, and technology, we'd love to hear from you.
Responsibilities
- Manage Talent Acquisition operations projects, including process improvements, system implementations, and cross-functional initiatives.
- Maintain and enhance recruitment workflows, SLAs, and standard operating procedures.
- Serve as the system administrator for the Applicant Tracking System (ATS) and recruiting technologies.
- Support ATS configuration, system testing, upgrades, user access, and data integrity.
- Identify automation opportunities to improve recruiter productivity and operational efficiency.
- Maintain recruitment dashboards and generate reports on hiring metrics, pipeline health, and sourcing effectiveness.
- Analyze recruiting data and provide actionable insights to Talent Acquisition leadership.
- Support headcount planning and requisition management processes.
- Develop training materials, job aids, and onboarding resources for the Talent Acquisition team.
- Manage vendor relationships and coordinate recruiting-related programs, including employee referrals and employer branding initiatives.
Qualifications
- Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent work experience.
- 3–4+ years of experience in Talent Acquisition Operations, HR Operations, Recruiting Operations, or Project Management.
- Experience managing recruiting projects and working with multiple stakeholders.
- Hands-on experience with Applicant Tracking Systems (ATS), such as Oracle Recruiting Cloud, Workday, Greenhouse, iCIMS, or similar platforms.
Required Skills
- Talent Acquisition Operations
- Project Management
- Applicant Tracking Systems (ATS)
- Recruitment Process Improvement
- Data Analysis and Reporting
- Microsoft Excel or Google Sheets
- Process Documentation
- Cross-functional Collaboration
- Strong written and verbal communication skills
- Excellent organizational and time management skills
- Ability to manage multiple priorities in a fast-paced environment
Preferred Skills
- Experience with Oracle Recruiting Cloud (ORC)
- HR or Talent Acquisition system implementation or migration experience
- Familiarity with Jira, Asana, Smartsheet, or similar project management tools
- Experience with Tableau, Looker, or other business intelligence platforms
- PMP, CAPM, or equivalent project management certification
- Experience supporting high-growth or post-merger organizations
What We Offer
- Competitive compensation and benefits package.
- Opportunity to make a strategic impact on Talent Acquisition operations.
- Exposure to enterprise recruiting technologies and process improvement initiatives.
- Career growth and professional development opportunities.
- Collaborative, innovative, and supportive work environment.
- The chance to work with a team that values operational excellence, continuous improvement, and data-driven decision-making.
