Systems & Automation Lead (GoHighLevel / MindBody / Notion / Google)

This is a remote position.

About the Role

We're looking for a highly organized, tech-savvy Systems & Automation Lead to own and optimize the backend systems of a growing gym. This role is ideal for someone who enjoys building scalable workflows, automating processes, and creating clear systems that keep operations running smoothlyso the coaching and front-desk teams can focus on delivering an excellent member experience.

Key Responsibilities

• Own, manage, and optimize GoHighLevel for CRM, automations, pipelines, lead tracking, SMS/email campaigns, and member communication

• Oversee Google Workspace (Google Suite) including Gmail, Drive, Docs, Sheets, Calendars, and internal organization

• Design, build, and maintain Notion systems for SOPs, task management, staff dashboards, onboarding, and internal documentation

• Manage and support MindBody for scheduling, memberships, client profiles, payments, and reporting

• Create, document, and maintain standard operating procedures (SOPs) for daily operations

• Identify inefficiencies and implement automation solutions to improve internal workflows

• Support staff with systems training, troubleshooting, and process improvements

• Ensure data accuracy, consistency, and clean handoffs across all platforms

Requirements

Required Skills & Experience

• Strong hands-on experience with GoHighLevel
  

• Proficiency in Google Workspace
  

• Advanced or working knowledge of Notion for business systems

• Experience using MindBody (fitness/wellness industry experience strongly preferred)

• Excellent organizational and communication skills

• Ability to work independently and take ownership of systems and outcomes

• Detail-oriented with a process- and improvement-driven mindset

  
  

Nice to Have

• Experience working with gyms, studios, or fitness businesses

• Automation experience with tools like Zapier, Make, or similar

• Understanding of sales funnels, lead nurturing, and member retention systems

Benefits

What We Offer

• Flexible work schedule

• Opportunity to make a real operational impact

• Long-term role with room to grow and expand responsibilities

• Collaborative, results-focused environment

• Competitive pay