SUPERVISING ADMINISTRATIVE OFFICER (BUDGET OFFICER IV) | SADOF-23-2004 | PERMANENT | FS | DSWD CO

SUPERVISING ADMINISTRATIVE OFFICER (BUDGET OFFICER IV)

Item Number

:

OSEC-DSWDB-SADOF-23-2004

Compensation

:

SG 22 (Php 81,796.00)

Place of Assignment

:

Financial Service

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City 1126

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's degree relevant to the job

Training

:

Sixteen (16) hours of relevant training

Experience

:

Three (3) years of relevant experience

Eligibility

:

Career Service (Professional)/Second Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree in Business Administration/Accountancy/Management or any related fields

Training

:

Forty (40) hours training in management and supervision

Experience

:

Four (4) years in position/s involving management and supervision

Eligibility

:

Career Service (Professional)/Second Level Eligibility

JOB DESCRIPTION

The Supervising Administrative Officer provides strategic direction and technical supervision in the planning, organization, implementation, and evaluation of the Division's functions and operations. Formulates policies, plans, and work programs assigns, supervises, and reviews the activities of the Division and its staff in the areas of: (1) planning, coordination, and preparation of requirements for the Department's budget proposal (2) presentation and defense of budget proposals before various bodies, including the Executive Committee (EXECOM), Program Budget Steering Committee (PBSC), Department of Budget and Management (DBM), Regional Development Councils (RDCs), House of Representatives, Senate of the Philippines, and other oversight bodies (3) processing, review, and monitoring of financial claims, obligations, and disbursements for the Department's programs, projects, and activities (4) preparation and submission of statutory financial reports for oversight agencies and management reports to support policy formulation and decision-making (5) oversight of accounting operations, including the recording, reconciliation, and maintenance of financial transactions and accounts in accordance with government accounting and auditing rules and regulations and (6) management of cash planning, cash programming, fund utilization, liquidity monitoring, and disbursement controls to ensure the timely and efficient availability and release of funds for operational and program requirements. Provides overall supervision and technical/professional expertise over the Budget, Accounting, and Cash Management functions of the Department, ensuring compliance with applicable laws, rules, regulations, and standards on public financial management, and performs such other related functions as may be assigned.

Functions and Responsibilities:

The Supervising Administrative Officer assists the Division Chief in the overall management supervision, and monitoring of the Division's operations and functions, particularly in the areas of budget preparation and execution, financial claims processing, accounting coordination, cash management, and financial reporting, to ensure efficient, compliant, and responsive delivery of financial management services in support of the Department's programs, projects, and activities. In the performance of the foregoing, shall: 1. Assist in the supervision, coordination, and monitoring of the processing, evaluation, and timely action on financial claims, requests, obligations, and disbursement-related transactions of various programs, projects, and activities of the Department, ensuring completeness, validity, and compliance with applicable budgeting, accounting, auditing, and other government financial management rules and regulations 2. Review and evaluate financial requests, budgetary requirements, and related funding proposals submitted by Central Office Offices/Bureaus/Services/Units (OBSUs) and Regional Offices, and prepare the necessary recommendations, endorsements, and appropriate actions thereon 3. Assist in the planning, preparation, consolidation, and review of budget proposals, supporting schedules, and documentary requirements for submission to management and oversight agencies, ensuring alignment with departmental priorities, approved plans, and existing budgeting policies and guidelines 4. Assist in the preparation, organization, and quality review of budget hearing materials, technical presentations, briefing notes, and other documentary requirements in support of budget hearings and deliberations before the Executive Committee (EXECOM), Program Budget Steering Committee (PBSC), Department of Budget and Management (DBM), Regional Development Councils (RDCs), House of Representatives, Senate of the Philippines, and other oversight or decision-making bodies 5. Provide technical assistance in coordinating and collaborating with oversight agencies and other concerned offices on budgetary, financial, and fund management matters, including clarifications, compliance requirements, follow-through actions, and resolution of issues raised during budget preparation, execution, and reporting 6. Act on and respond to queries, requests for clarification, and technical concerns from Regional Offices and Central Office OBSUs relating to budget utilization, financial claims, fund releases, accounting concerns, cash management matters, reporting requirements, and other financial service transactions 7. Prepare, review, and/or finalize letters, endorsements, memoranda, advisories, position papers, justifications, and other official communications addressed to oversight agencies, Central Office OBSUs, Regional Offices, and other stakeholders on matters pertaining to budget, financial claims, accounting coordination, fund releases, cash management, and compliance requirements 8. Assist in ensuring compliance with statutory and administrative reporting requirements for all funds, including the review, consolidation, monitoring, and timely submission of required financial, budgetary, and management reports to oversight agencies and Department management 9. Assist in the supervision and monitoring of accounting-related coordination and financial recording support functions, including the reconciliation of financial transactions, validation of supporting documents, monitoring of obligations and disbursements, and ensuring consistency between budget utilization, accounting records, and financial reporting requirements, in accordance with government accounting standards and COA rules 10. Assist in the oversight of cash management and fund utilization activities, including cash planning, monitoring of fund availability, coordination on cash programming and releases, and ensuring that financial requirements of programs and operations are supported by timely, efficient, and properly controlled fund disbursement mechanisms 11. Contribute to the maintenance of a responsive, efficient, and service-oriented Financial Service organizational structure, and assist in strengthening internal systems, work processes, coordination mechanisms, and operational controls to improve service delivery and institutional performance 12. Support employee empowerment, capability development, and motivation within the Division by assisting in coaching, mentoring, work guidance, performance monitoring, and fostering a culture of professionalism, accountability, collaboration, and continuous improvement among personnel 13. Serve as Officer-in-Charge (OIC) of the Budget Division in the absence of the Division Chief, and exercise delegated supervisory and administrative authority over the Division's operations, personnel, and work outputs, ensuring continuity of critical functions and timely resolution of operational concerns. May also be reassigned to other Divisions/Sections/Units when the need for augmentation arises 14. Represent the Division and/or the Financial Service in meetings, seminars, workshops, technical conferences, consultations, and other official engagements, and provide inputs, recommendations, and follow-through actions on matters affecting the Division's mandates and responsibilities 15. Assist in the formulation, enhancement, and implementation of policies, guidelines, systems, and process improvements relating to budget administration, financial claims processing, accounting coordination, cash management, internal controls, and public financial management reforms and 16. Perform such other related duties and responsibilities as may be assigned by higher authorities in support of the mandates, priorities, and operational requirements of the Department.

Job Outputs:

1. Evaluated financial requests, budgetary requirements, and funding proposals with corresponding recommendations and actions 2. Reviewed and monitored processing of financial claims, obligations, and disbursement-related transactions 3. Consolidated and validated budget preparation requirements and supporting documents 4. Prepared/reviewed budget hearing materials, justifications, and presentation requirements endorsements, advisories, and 5. Prepared official letters, memoranda, communications on budget and financial matters other 6. Acted on queries and provided technical clarifications to Central Office OBSUs and Regional Offices 7. Prepared/reviewed statutory financial, budgetary, and management reports 8. Monitored compliance with reporting requirements and submission timelines for all funds 9. Reviewed budget, accounting and/or cash-related documentation and reconciliation support outputs 10. Prepared/monitored cash planning, fund utilization, and fund availability reports 11. Recommended policies, guidelines, and process improvements on budget, accounting coordination, cash management, and internal controls 12. Supervised, reviewed, and endorsed staff outputs and divisional deliverables 13. Provided technical guidance, coaching, and mentoring to personnel 14. Served as Officer-in-Charge in the absence of the Division Chief 15. Coordinated with oversight agencies and internal offices on budgetary and financial matters 16. Represented the Division/Financial Service in meetings, seminars, workshops, and technical consultations 17. Concept Papers and other KM documentations and narratives as directed.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 80% of the maximum total score or 48 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before 16 October 2026 by accessing this link:

Application Requirements:

1. Duly accomplished, subscribed, and sworn/notarized 2026 Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark.

2. Duly accomplished and signed Work Experience Sheet.

Forms may be downloaded at . Note: Fill out the PDS using Microsoft Excel only. Do not use Google Sheets or any tool that alters the original format - this can change formatting in the original document. PDS with incomplete information shall be considered invalid.

Reminders:

. Additional requirements must be ready if you are found qualified and longlisted for the position you applied for (Transcript of Records, Training/Seminar Certificates, Certificate/s of Employment, Service Record, Proof of Eligibility, Performance Rating, etc).

. In the event that you are invited to take the examination and panel interview, you will be required to submit your valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.