Summary Of Work Activities And Responsibilities
The Student-Athlete Services Officer for Non-Academic Concerns is responsible for comprehensive coordination, administration, and implementation of programs and services supporting the well-being of student-athletes outside their academic life. This includes logistics, scholarships, travel, stipend, compliance processing, documentation, and daily coordination with Program Heads and coaches.
Main Duties And Responsibilities
- Student-Athlete Support and Coordination
- Serves as first-line support for non-academic concerns of student-athletes and ensures timely resolution.
- Coordinates with coaches and Program Heads to assess and address team needs.
- Facilitates onboarding and orientation of new student-athletes.
- Operations and Sports Program Administration
- Plans and oversees implementation of sports-related administrative requirements.
- Disseminate memos and communications to Program Heads, coaches, and student-athletes.
- Prepares and circulates the weekly Sports Bulletin via social media posts.
- Maintains updated databases of schedules, results, and athlete records.
- Scholarship and Financial Aid Administration
- Oversees administration and monitoring of scholarship grants.
- Coordinates with the Office of Admission and Aid of the Loyola Schools for processing scholarship grants.
- Coordinates with the Central Accounting Office for the processing of scholarship grants for Junior and Senior High School.
- Guides student-athletes on scholarship requirements and documentation.
- Prepares the request for allowance and meal subsidy of student-athletes.
- Recruitment and Admission Support
- Implements recruitment-related tasks including ACET application and appeal tracking.
- Monitors incoming athlete requirements and statuses.
- Logistics, Travel, and Residency
- Facilitates on-campus residence arrangements for student-athletes.
- Prepares and coordinates all local and international team travel arrangements.
- Act as Team Leader for official delegations to local (National University Games, Jesuit Athletic Meet) and international (Universiade, ASEAN University Games) tournaments held outside Metro Manila.
- Intercollegiate and External Requirements
- Coordinates with suppliers, outfitters, and University sponsors for uniforms, gears, and other necessary equipment.
- Manages the release and distribution of uniforms, gears, and equipment to all teams.
- Administrative Support
- Maintains database of athlete awards and accomplishments.
- Supports selection process for Athlete Scholar and Athlete of the Year.
- Organizes and documents meetings, including minutes and action items.
- Ensures systematic filing and archival of documents.
- Keeps and maintains the inventory of all uniforms, gears, and equipment from the University sponsors.
- Performs other duties assigned by the Assistant Director for Operations.
Minimum Qualifications
Knowledge, Skills and Abilities:
- Computer Skills ability to use basic computer software
- Interpersonal skills Ability to build rapport with others; Can relate to people of various temperaments and levels
- Communication skills- prepares minutes of meetings, correspondences
- Project/ Events Management- planning, organizing and monitoring of projects
- Problem solving & decision making- ability to analyze problems, generate solutions, and decision without considering how much time it takes
