Position Summary

Key Responsibilities Administrative Support

• Update and maintain department trackers, databases, and records.
• Schedule meetings and assist in coordinating meeting logistics.
• Monitor and maintain office supplies inventory.
• Gather and validate the monthly list of birthday celebrants from HR and coordinate with the Design Team for announcement layouts.
• Gather and validate the monthly list of work anniversary celebrants from HR and coordinate with the Design Team for announcement layouts.
• Gather and validate the monthly list of new hires from HR and coordinate with the Design Team for welcome announcement layouts.
• Assist in preparing presentations, reports, and other departmental documentation as needed.

Events Support

• Assist in the planning and preparation of virtual activities, webinars, employee engagement programs, and company events.
• Provide event support during the conduct of engagement activities, including participant coordination, attendance monitoring, and logistics assistance.
• Assist in documenting events through photography and photo organization.
• Create and distribute employee engagement surveys.
• Consolidate and summarize survey results, feedback, and participation data.
• Prepare certificates for speakers, participants, and activity winners.
• Assist in the preparation of event reports and post-activity documentation.

Project ECare Support

• Research and identify potential beneficiary organizations and community partners.
• Assist in the preparation of outreach project proposals and supporting documentation.
• Coordinate with NGOs, beneficiary organizations, and community partners regarding project requirements and activities.
• Track and maintain records of donations and donated item inventories.
• Assist in the preparation of outreach project reports and impact summaries.
• Organize and maintain Project ECare files, records, and photo documentation.
• Provide logistical support during outreach activities and volunteer events.

Qualifications

• Currently pursuing a Bachelor's Degree in Human Resources, Psychology, Business Administration, Marketing, Communications, Social Sciences, or a related field, or a Senior High School graduate from the ABM strand.
• Strong organizational and administrative skills. . Good written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Familiarity with virtual meeting platforms (Zoom) is an advantage.
• Detail-oriented, proactive, and able to manage multiple tasks.
• Willing to participate in company events and outreach activities when needed.