The Senior Human Resources General Affairs (HRGA) leads the administration and coordination of HR operational support and General Affairs functions to ensure efficient, compliant, and well-managed workplace operations. The role oversees government-related HR transactions, expatriate administration including housing arrangements, office and facilities management, vendor coordination, and procurement of administrative services. It also ensures proper records of management, workplace safety compliance, employee engagement initiatives, and effective internal communications. The role collaborates with management, employees, government agencies, and external vendors to support operational continuity, regulatory compliance, and a productive work environment.
1. Human Resources Administration
- Maintain and oversee employee records, personnel files, and HR documentation to ensure accuracy and confidentiality.
- Support the implementation of HR policies, procedures, and internal administrative processes.
- Provide administrative coordination for HR programs, employee engagement initiatives, and internal communications.
- Ensure HR documentation and records comply with company policies and applicable labor regulations.
- Coordinate HR-related transactions and documentation with relevant government agencies when required.
2. General Affairs & Office Administration
- Oversee daily office operations to ensure a well-organized, safe, and efficient workplace environment.
- Manage office supplies, equipment, and administrative inventory.
- Coordinate office maintenance, housekeeping services, and facility management.
- Liaise with building management, service providers, and external vendors for administrative and operational requirements.
- Manage procurement of office supplies, equipment, and administrative services in accordance with company procedures.
- Coordinate expatriate administrative support, including housing arrangements and relocation logistics when applicable.
- Support the planning and organization of company meetings, events, and employee engagement activities.
- Serve as or support the designated Safety Officer to ensure compliance with workplace safety policies and regulations.
3. Administrative & Operational Support
- Coordinate travel arrangements for employees and management, including local and international flights, accommodations, transportation, visa documentation, and travel itineraries.
- Coordinate logistical arrangements for office operations, including regular office visits, work-from-home setups, business travel, meetings, and other company-related activities.
- Assist management with operational reports, presentations, and documentation.
- Support internal communications and the dissemination of company announcements, notices, and updates.
- Ensure proper implementation of office administrative policies and procedures.
- Identify opportunities to improve administrative processes and operational efficiency.
