Specialist – Sourcing & Procurement

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Duties & responsibilities

What this job involves:

The Sourcing Support Specialist provides analytical, administrative, and coordination support for strategic sourcing activities through non-client-strategic functions. This offshore role focuses on RFx execution, vendor data analysis, market research compilation, and sourcing documentation management that enhance operational efficiency while supporting onshore commercial decision-makers.

Key Responsibilities:

RFx Execution & Vendor Coordination

. Execute end-to-end RFx processes using standardized templates in Jaggaer platform (RFI, RFQ, RFP)

. Distribute tender documents to pre-approved vendor lists using standard communication protocols

. Track vendor responses, chase submissions using templated reminders, and maintain response rate dashboards

. Conduct preliminary vendor data validation ensuring completeness against defined checklists

. Compile vendor submissions into standardized comparison matrices and pricing summaries

. Manage RFx timelines, milestone tracking, and status reporting to onshore sourcing teams

. Upload finalized RFx documentation to procurement platforms with proper version control

Market Research & Data Compilation

. Conduct desktop market research on vendor capabilities, service offerings, and market presence (non-strategic)

. Compile industry benchmarking data from public sources and subscription databases

. Extract and normalize vendor pricing data for preliminary comparison analysis

. Maintain category-specific vendor databases with capabilities, certifications, and contact information

. Track market trends data points as directed by onshore specialists (pricing movements, new entrants, technology developments)

. Prepare market research summary reports using standardized templates

. Support feasibility studies by compiling data inputs for onshore financial modelling

Vendor Data Management & Analysis

. Maintain vendor master data accuracy across procurement platforms (contact details, capabilities, certifications)

. Conduct vendor profile completeness audits, identifying missing documentation or expired certifications

. Process vendor registration requests in Jaggaer and Aravo, coordinating with compliance teams

. Generate vendor performance data extracts from multiple systems for onshore analysis

. Create vendor shortlisting matrices based on pre-defined qualification criteria provided by onshore teams

. Track vendor prequalification status and coordinate missing documentation collection

. Support supplier development initiatives by maintaining training records and capability assessment data

Sourcing Documentation & Reporting

. Prepare RFx documentation packages including scope matrices, pricing templates, and evaluation criteria (using onshore-provided inputs)

. Maintain sourcing project trackers with milestones, deliverables, and stakeholder action items

. Generate weekly/monthly sourcing activity reports showing RFx pipeline, completion rates, and vendor engagement metrics

. Create standardized presentation materials summarizing vendor responses for onshore review meetings

. Compile lessons learned documentation from completed sourcing projects

. Maintain sourcing template libraries with version control and approval workflows

. Organize and archive sourcing project files ensuring compliance with retention policies

Process Improvement & Standardization

. Develop and maintain sourcing process documentation including SOPs, workflow diagrams, and training guides

. Create and update RFx template libraries for different service categories

. Identify automation opportunities in sourcing workflows and document manual process bottlenecks

. Support sourcing platform optimization by testing new features and documenting user feedback

. Maintain sourcing knowledge base with FAQs, best practices, and troubleshooting guides

. Participate in continuous improvement initiatives documenting efficiency gains and quality improvements

Data Handling Protocols

. Prohibited activities:Sharing sourcing strategies across clients, discussing commercial terms with vendors, making commitments on scope or pricing

Stakeholder Collaboration

. Provide expert advice to Australian S&P team on procurement strategies, market intelligence, and supplier capabilities

. Prepare high-quality meeting materials, presentations, and briefing papers

. Communicate sourcing decisions, risks, and recommendations clearly to stakeholders at all levels

. Coordinate vendor meetings and quarterly business reviews

. Maintain proactive communication with onshore team and respond promptly to requests

. Build trusted advisor relationships through consistent delivery and professionalism

Performance objectives

Key Performance Indicators:

. Achieve 95% on-time completion of RFx projects within defined timelines with complete documentation

. Maintain 90% vendor response rates through proactive engagement and chase processes

. Ensure 98% data accuracy in vendor compilations, pricing matrices, and market research outputs

. Deliver 100% of scheduled reports on time with complete and accurate information

. Process vendor registrations within 48-hour SLA with zero missing required documentation

. Achieve 4.5/5 stakeholder satisfaction from onshore sourcing teams on quality and responsiveness

. Maintain 100% compliance with data security protocols and template usage standards

. Identify minimum 3 process improvements annually with measurable efficiency gains

. RFx Execution: 95% on-time completion with 90% vendor response rates

. Data Quality: 98% accuracy in vendor compilations and pricing matrices

. Reporting Timeliness: 100% on-time delivery of scheduled reports

. Response Time: 95% of queries answered within 4 business hours

. Stakeholder Satisfaction: 4.5/5 average from onshore sourcing teams

. Compliance: 100% adherence to security protocols and template standards

. Process Improvement: Minimum 3 documented improvements annually with measurable impact

Key skills

Technical Skills

. Advanced Excel proficiency (pivot tables, VLOOKUP, data analysis, charting)

. Procurement platform experience (Jaggaer, Aravo, SAP Ariba preferred)

. Data compilation and normalization with attention to detail

. Market research capabilities using online databases and public sources

. Financial literacy to understand pricing structures and basic TCO concepts (non-modelling)

Communication & Coordination

. Strong written Englishfor vendor correspondence and reporting

. Verbal English proficiencyfor team calls and stakeholder coordination

. Stakeholder managementacross multiple time zones

. Escalation judgmentknowing when to involve onshore specialists

Organizational Skills

. Multi-project managementhandling multiple RFx processes simultaneously

. Deadline managementwith proactive communication on risks

. Documentation disciplinemaintaining organized file structures and version control

. Independent work capabilityin offshore environment with structured guidance

Sounds like you

To apply, you need to have:

Required Experience

• 2-4 years experience in procurement support, sourcing coordination, RFx management, or related analytical roles
• Experience with tender/RFx processes including vendor engagement and response management
• Demonstrated Excel and data analysis skills in procurement or business operations context
• Offshore/BPO experience with understanding of SLA-driven remote work environments (preferred)

Educational Background

• Bachelor's degreein Business, Commerce, Supply Chain, Procurement, or related field
• Procurement or sourcing courseworkdemonstrating foundational knowledge (preferred)

Industry Knowledge

• Exposure to facility management or IFM services(cleaning, security, maintenance, etc.) is advantageous but not mandatory
• Understanding of sourcing methodologiesincluding competitive tendering, supplier evaluation, and category management principles (preferred)

Technical Requirements

• Proficiency in Microsoft Office Suite(Excel advanced, Word, PowerPoint, Outlook)
• Experience with e-sourcing platformsor ability to rapidly learn procurement technologies
• Database management fundamentalswith understanding of data integrity principles

Professional Development

• Continuous learning mindsetwith willingness to develop procurement expertise

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay, and benefits package.

Apply today!

Location:

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page I want to work for JLL.