Specialist - Recruitment Administration

About Us

Talent is our World.

At AMS, we believe in nurturing talent and fostering a culture where passion for success thrives. As part of our commitment to your growth and development, we encourage you to explore opportunities available within our organization. Your talent is our greatest asset, and we're dedicated to providing avenues for you to reach its fullest potential. We do so by providing the environment, resources, networks, and career experiences essential for your progress.

Take the next step in your career journey and discover our exciting opportunities.

The Role

Our role will give you a chance to build and maintain strong working relationships between all parties including Recruiters, Hiring Managers, and other stakeholders. Ready for a challenge We would like to talk with you!

As a Recruitment Administration Specialist, you'll play a crucial part in our Talent Acquisition process, ensuring smooth and efficient operations at every step. Your responsibilities will focus on managing requisitions, scheduling interviews, coordinating communication, and facilitating the onboarding process. You'll focus on maintaining candidate records, tracking progress, and providing administrative support to the recruitment team.

Key Accountabilities

What you'll be doing:

• Oversees account-specific administration activities for the following scope of services: job posting, interview scheduling, help desk support, pre-employment screening or reference checks initiations or verifications, candidate care, offer management, onboarding, invoice administration, applicant tracking system updates, and requisition management
• Processes more complex requests and provides support or training, as well as acting as a buddy to junior team members
• Managing various ad-hoc administration activities to support the effective running of the recruitment process e.g., updating Operations Manual or other process documentation
• Completing reports and trackers accurately and to deadlines
• Building and maintaining strong working relationships between all parties including recruiters, hiring managers, vendors, and other account stakeholders
• Ensuring stakeholders and colleagues are continually appraised and updated on the relevant processes, including changes, providing first-line support for managing and resolving escalations
• Contributes ideas and actively participates in projects for cost savings, revenue generation, and operational efficiency (Ex. process and benchmark review, time study)
• Overseeing work allocation and reviewing accuracy of output for other (Senior) Recruitment Coordinators
• Fully utilizes technology and other rollouts and changes implemented to the team

Skills & Experience

You'll need to demonstrate:

• Prior experience in recruitment and/or recruitment administration
• Effective English business communication skills, written and oral, plus any client specific languages as required
• Working knowledge of Microsoft packages; Outlook, Word, Excel
• Flexible to work across different shifts (APAC, EMEA, or US)
• Willing to report onsite three times per week, with an initial six-week onsite training period
• Open to a start date in February 2026

Other

Every one of us plays a pivotal role in our success, whether engaging directly with clients or shaping the value we add behind the scenes. Together, it means more insight and expertise for our clients and more exciting career paths and experiences for us.

Apart from our benefits package, you'll also get to enjoy the flexibility, autonomy, and trust to work in a way that works best for you. We just focus on providing the means to meet, collaborate, and support each other however you choose.

We offer:

• Full training and support
• High value and challenging work
• A vibrant, diverse, and collaborative culture
• Flexible working
• A competitive reward and benefits package*
• The opportunity to embark on a recruitment career with one of the world's leading recruitment companies

*Details may vary slightly depending on your location, local labour law, etc.

Our culture of inclusion and belonging.

We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [Confidential Information] or make a member of our Talent Acquisition team aware at any time.

Hit the Apply now button to get your journey started!