Responsible for the accuracy and timely completion of Item Master and Bid upload by examining all required information filled out by requester in accordance to designed guidelines and communicate status effectively
Ensures that Red Rock related data operational reports are produced with zero error and based on agreed timeline
Accountable for 100% Data Integrity on Electronic Bidding Process by rigorously following the e-bid schedule
Guarantees that the requests for vendor deactivation in the system is done properly by ensuring that all active bids are checked and turned off
Supports the implementation of Effective Approval Matrix and Commodity Maintenance by coordinating the updates to IT support team and communicate the roll out to all stakeholders
Serves as Level 1 support on all system inquiries and incident reports sent by stakeholders; escalates the system issues to Officer, SCD Systems and admin and to the manager if necessary
Performs necessary analytics and support in development and implementation of continuous improvement initiatives by the team
Perform other duties assigned to in relation to Procurement Systems Management
II. JOB SPECIFICATIONS
Educational Requirements:
Bachelor degree related to from an accredited college or university is required
Experience Requirements:
One year minimum work history is preferred. Experience with data entry and data gathering is preferred
Skills and Attributes:
Integrity - Be honest and open, demonstrate high integrity
Analytical Thinking - Understands individual role, actions and implications in the context of end to end Supply Chain to ensure superior customer results.
Finding Solutions - Generate ideas and moving them to action
Communication - Comfortable delivering tough messages with dignity and respect to gain acceptance / agreement from stakeholders
Data & Systems - Uses the relevant systems (SAP, Oracle, etc.) in a business function to effectively execute activities
Supplier Relationship Management - Create supplier relationship strategies based on the market and cost dynamics of Okada. Devise and implement performance indicators and metrics for key suppliers
Regulatory and Legal Environment - Understands and applies the legality of regulatory frameworks to operate effectively in a regional market. Understands and applies the wider geographical rules and regulations and monitors and audits to ensure compliance
Governance/Policies & Procedures - Follows and complies to the governance structure, policies and procedures in decision making and day-to-day job performance
Customer Concerns Management - Tracks complaints and their solutions to ensure they are addressed quickly and effectively within their service delivery targets
Collaboration and Relationship Management - Builds internal and external networks across the supply chain to leverage on opportunities through effective partnerships
Understands the principles of customer centricity and actively applies them to ensure OKADA's competitiveness:
End to End Supply Chain - Understands the different functions which make up the OKADA supply chain and their linkages to execute responsibilities effectively
Supply Chain Best Practices and Continuous Improvement - Researches and identifies potential industry best practices to integrate into OKADA
Assists in establishing best-in-class processes and systems within a function or process area to improve quality and the efficiency and effectiveness of operations with specific focus on the customer
Being Authentic - Building great relationships with those you work with both internally and externally
