We are looking for a highly organized and proactive Virtual Assistant to support daily administrative, operational, and communication needs. The ideal candidate is detail-oriented resourceful, and able to manage multiple priorities with minimal supervision. This role requires excellent communication skills, strong time management, and the ability to work efficiently in a fast-paced environment. A key focus of this role includes menu programming, paperwork submission, and client communication.
Requirements
Key Responsibilities:
- Manage executive calendars, appointments, and scheduling across multiple time zones
- Organize meetings, prepare agendas, and take detailed meeting notes or action items
- Handle email and inbox management, including responding to inquiries, filtering messages, and prioritizing communication
- Manage text and email communication with clients, partners, and internal teams in a timely and professional manner
- Handle inbound and outbound phone calls, ensuring clear, confident, and professional communication
- Perform menu programming updates and maintenance with accuracy and attention to detail
- Submit and track paperwork, applications, and required documentation efficiently
- Prepare professional correspondence, reports, proposals, and presentations
- Perform data entry, maintain spreadsheets, and update CRM systems with accuracy
- Conduct research and compile information into clear, actionable summaries
- Manage project timelines using tools such as Asana, Trello, or ClickUp, ensuring deliverables are completed on time
- Maintain digital filing systems and organize shared drives for easy access to information
- Draft standard operating procedures (SOPs) or process documentation for recurring tasks
- Protect and handle confidential or sensitive business information with discretion
- Provide general administrative support to leadership and assist with special projects as needed
Qualifications & Skills:
- At least 2 years of experience as a Virtual Assistant, Executive Assistant, or
- Administrative Coordinator
- Fluent in English and Spanish (spoken and written)
- Excellent verbal communication skills, including confidence speaking on the phone
- Strong written communication skills with attention to clarity and professionalism
- Proficient in Google Workspace (Docs, Sheets, Drive, Calendar) or Microsoft Office Suite
- Experience with CRM and project management tools (e.g., HubSpot, ClickUp, Asana, Trello, Slack, Notion)
- Ability to manage multiple priorities while maintaining strong attention to detail
- Strong organizational, analytical, and problem-solving abilities
Benefits
- Opportunity to contribute to a growing business by enhancing efficiency and client experience
- Supportive and collaborative work environment
- Paid training
- Work from home
