Job Description
Key role in the supply chain responsible for sourcing, purchasing, negotiating, and ensuring timely delivery & facilitate payment of goods and services (source to pay cycle) that the PFC's needs to operate safely and efficiently with integrity.
Job Responsibilities
Sourcing and Supplier Management
- Identify reliable suppliers for PFC's commercial, marketing, business development product requirements.
- Solicit quotations, conduct canvassing, and evaluate supplier proposals based on price, quality, delivery time, and warranty conditions.
- Build and maintain good relationships with suppliers
- Performs supplier accreditation and supplier performance evaluation.
Purchase Requisition and Contract Management
- Review purchase requisitions from PFC's internal departments (supply, commercial, marketing, business and product development.
- Prepare and issue Purchase Requisition PRs), ensuring accuracy, compliance with company policy, and timely processing.
- Track POs throughout the source-to-pay cycle.
- Spend Analysis should be generated and request PO close out should be performed quarterly.
Negotiation and Cost Control
- Negotiate pricing, payment terms, incoterms, and delivery schedules with suppliers to secure the best terms possible.
- Analyze quotes and recommend the most cost-effective supplier without compromising compliance or quality and integrity.
- Work closely with end-users in term of technical specifications, and ensure no cost escalation & that lead times are aligned with the end-user expectation.
- Initiate supplier payment via three - way matching (PO vs. Invoice vs. DR & SAP GR) and managed suppliers concerns on aging payables.
Receiving /Inventory Management
- Ensures all incoming deliveries are accurately received, inspected, and validated against purchase and delivery documents. It confirms proof of delivery, identifies discrepancies, and provides documentation for financial, logistics, and audit purposes.
Logistics Coordination & Delivery Monitoring
- Coordinate with Impex/operations teams to make sure purchased items meet delivery timelines and specifications.
- Ensure that delays are properly managed and that operation will not be sacrificed due to procurement & logistics delays.
- Knows how to do supplier claim management in collaboration with Finance and end-users.
Compliance & Record Keeping
- Ensure sourcing activities follow internal policies, budget limitations, and possible industry regulations (e.g., procurement policies, safety standards).
- Maintain accurate records of supplier accreditation and evaluations, bids, purchase orders, invoices, and contracts.
Skills and Qualifications
Education & Experience
- BS Business Administration, Supply Chain Management, Engineering, Accounting, or a related field.
- At least 2-3 years of relevant procurement or supply chain experience.
Skills & Competencies
- High Integrity, flexible and can work with deadlines.
- Strong negotiation and communication skills.
- Analytical mindset and ability to evaluate supplier offers.
- Attention to detail and good organizational skills.
- SAP Material Management knowledge is a must.
- Proficient on Microsoft office application
