SME - Executive Assistant (EMEA)

JLL

2-4 Years

Not Disclosed

Taguig, Philippines

Posted 3 hours ago
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Job Description

Responsibilities

Provide Senior-Level executive administrative support
Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required)
Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team
Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings
Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement
Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions
Conduct research, gather data, and prepare executive-level reports, documentation, and presentations
Organize and maintain documents and files ensuring ease of access and retrieval of information
Assisting with various special projects and assignments to support the executive's business objectives
Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges
Develop and maintain effective working relationships with clients (externally) and colleagues (internally)
Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.)
Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters
Build and maintain positive relationships with internal and external stakeholders
Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism

To Apply you need to have

Bachelor's degree or equivalent experience strongly preferred
At least 2-3 years of executive assistant experience supporting high-level executives
Proven ability to handle confidential information discreetly in a diplomatic manner
Unflappable, flexible, and can overcome a learning curve quickly
Extremely strong communication skills on multiple platforms and mediums (email, text, in person, videocalls, etc.)
Excellent presentation skills with familiarity in InDesign, Mural/Miro, and/or Smartsheet an advantage
Tech savvy and familiar working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, WebEx,Zoom, etc.
Ability to work across multiple time zones
Exceptional attention to detail.
Strong diary management skills.
Extensive experience with travel and accommodation booking.