Job Overview
Our client is looking for an experienced SimPro Bookkeeper to manage day-to-day bookkeeping, accounts payable, accounts receivable, and financial administration across SimPro and Xero.
The role will work closely with the General Manager, accountant, and other administrative functions to ensure financial records are accurate, transactions are properly reconciled, and invoices and supplier payments are processed efficiently.
This role is distinct from the Job Administration and Aged Receivables functions. The position owns invoicing, accounts payable, Xero bookkeeping, reconciliations, and first-stage payment reminders, with responsibility for overdue account collection transitioning to the Aged Receivables function.
Schedule: Monday - Friday, 8:00 AM - 5:00 PM AEST, with 1 hour unpaid break (40 work hours per week)
Responsibilities
Bookkeeping & Financial Administration
- Perform day-to-day bookkeeping activities in Xero, including transaction coding and maintaining accurate financial records.
- Complete regular bank reconciliations and investigate discrepancies.
- Reconcile SimPro transactions against Xero and identify and flag any inconsistencies.
- Maintain accurate and up-to-date financial records across both systems.
Accounts Receivable & Invoicing
- Raise and issue client invoices, receipts, and financial documentation in SimPro upon job completion.
- Manage first-stage payment reminders in accordance with the company's process.
- Monitor accounts through the initial reminder stage and hand accounts over to the Aged Receivables function once they become overdue or owing.
Accounts Payable
- Process supplier invoices and match them against relevant purchase orders.
- Check invoices for accuracy and completeness before forwarding them for payment approval.
- Follow established delegation and approval thresholds when processing supplier payments.
Reporting & Month-End Support
- Prepare and provide weekly AP/AR data extracts to the General Manager for reporting.
- Support month-end financial administration activities as directed by the General Manager.
- Work closely with the external accountant to help ensure GST, BAS, and payroll information is accurate and properly aligned.
Requirements
- Proven experience in bookkeeping and financial administration, preferably within a plumbing, trade, construction, or similar service-based business.
- Strong hands-on experience with Xero, including bookkeeping, transaction coding, invoicing, bank reconciliation, and maintaining financial records.
- Demonstrated proficiency in SimPro, particularly with invoicing, job-related financial transactions, purchase orders, and reconciling transactions.
- Experience managing accounts payable and accounts receivable processes.
- Comfortable working remotely and collaborating with the General Manager, accountant, and other administrative team members.
Highly Preferred
- Previous experience working in a plumbing, trades, construction, or field-service business.
- Experience working with SimPro and Xero together in an integrated financial administration workflow.
- Familiarity with GST, BAS, payroll, and Australian bookkeeping requirements.
- Experience preparing financial reports or AP/AR data for management.
- Working knowledge of SharePoint, particularly reporting tables and accounts filing libraries.
- Experience working with Australian businesses and Australian financial processes.
Ideal Candidate
The ideal candidate is a detail-oriented and experienced bookkeeper who is confident working across SimPro and Xero, understands the financial workflow of a trade or service business, and can keep pace with a growing operation. They should be proactive, reliable, highly organised, and capable of managing financial tasks with minimal supervision while escalating discrepancies or issues promptly.
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
- Health Insurance Coverage for eligible locations
Note
Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.
