Senior Specialist, Leasing & Lease Administration

Role Overview:

This position supports Philippines leasing operations and global lease administration, reporting directly to the US-based Senior Manager, Real Estate. The ideal candidate is a detail-oriented professional with a background in real estate, finance operations, or contract administration who is comfortable managing landlord relationships, financial reconciliations, and lease data across a multi-site portfolio. Core systems and processes will be provided during onboarding.

Schedule:

This role operates primarily during Philippines business hours with a portion of the day being split shift to coordinate pre-scheduled meetings and time-sensitive email coordination with the US teams (Central and Eastern time zones). Specific shift details will be discussed and agreed upon during the hiring process.

Philippines Responsibilities

• End-to-end management of standard lease transactions including parking renewals, storage agreements, lease notices, and amendments
• Primary landlord relationship manager for the assigned Philippines portfolio — routine correspondence, dispute resolution, and lease compliance
• Support on larger transactions as needed, including new leases, renewals, and relocations
• Common Area Maintenance (CAM) / operating expense reconciliation review and audit for Philippines locations
• Accounts payable liaison — validate rent payment accuracy, amounts, and general ledger (GL) coding
• Withholding Tax and Withholding Tax Credit coordination with the internal Philippines tax team
• Maintenance of all lease charges and lease abstractions in the lease management system

Global Responsibilities

• Shared landlord mailbox management for US portfolio (15 emails/day) — triage, respond to, and route routine landlord inquiries
• Certificate of Insurance (COI) administration — bi-annual renewals plus weekly one-off requests from landlords
• Serve as a primary user of Asurion's AI-assisted lease administration platform, supporting lease abstractions, CAM reconciliations, and lease data integrity (training provided)
• Tenant Improvement Allowance (TIA) tracking through project completion
• Estoppel certificate coordination (1 per month average)
• Security deposit receipt tracking in coordination with the accounts payable team
• Vendor setup support — W-9 and ACH collection, new vendor form submission into internal systems
• Coordinate with cross-functional teams to ensure all lease admin checklists are completed for new leases, renewals, and exits, and maintain accurate records in the lease management system
• Quarterly portfolio options and lease expiration reporting; monthly portfolio savings reporting

Required Experience & Skills

• At least 5 years of experience in lease administration, corporate real estate, finance operations, contract administration, or a related field;
• Direct experience managing external relationships independently — landlords, vendors, or counterparties
• Financial acumen in lease-related or operational charges: reconciliations, expense audits, and general ledger coding
• Experience with lease administration, ERP, or property management systems; willingness to learn new platforms quickly
• Strong English written and verbal communication skills; ability to work effectively with US-based leadership across time zones
• High attention to detail and ability to manage multiple deadlines across a diverse, fast-moving portfolio

Preferred Qualifications

• Bachelor's degree in Real Estate, Finance, Accounting, Business, Legal Management, or a related field